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  • Job reference: RMS0168667

Project Assistance – Secretarial services

  • Sector: Commercial
  • Location: Paris
  • Job type: Contract
  • Date posted: 10/06/2016
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Pour un opérateur dans le cadre d'un projet pétrolier et gazier, nous recherchons une assistante administrative

The Role:
1. Accueil physique et téléphonique,
2. Filtrage téléphonique,
3. Gestion des problèmes informatiques et coordination avec les services informatiques du siège et « Help-Desk »,
4. Soutien administratif et de secrétariat aux personnels ,
5. Logistique des déplacements, organisation des ordres de missions , etc,
6. Gestion des feuilles de présence des personnels T,
7. Réservation de vols, hôtels,
8. Gestion des notes de frais des personnels T,
9. Demandes de visas internationaux,
10. Gestion de l’agenda quotidien de personnes affectées ,
11. Gestion des absences du personnel affecté en collaboration avec l’assistante du projet,
12. Support et assistance au Group Leader pour la préparation du rapport mensuel,
13. Gestion et vérification des documents, impression et archivage des documents / ,
14. Logistique et coordination des meetings ,
15. Coordination avec les autres entités : service voyages, etc.
16. Mise à jour des bases de données de contact Outlook et annuaire,
17. Archivage et suivi des fichiers sur la base de données interne ou physiquement,
18. Gestion et filtrage des appels,
19. Gestion de la flotte de matériel (portables, téléphonie mobile),

Essential Skills / Qualifications:
The Designee must have excellent interpersonal and communication skills and proven experience for similar works.
The Designee must be confident working with and communicating with Senior Management team and other stakeholders.
Advanced skills in all relevant IT applications, particularly Microsoft Word, Excel, PowerPoint and Outlook.
The Designee must be structured, have excellent time management and personal organisation skills and be capable of taking the initiative and making decisions pro-actively as well as having the ability to work within and support a wider team.
Languages: English.
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