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  • Job reference: RMS0172773

Project Assistant

  • Sector: Commercial
  • Location: Pau
  • Job type: Contract
  • Date posted: 02/11/2016
  • Duration: 6 months
  • Time left:
    d h m s
    (23/11/16)
This vacancy has now expired.
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The Company:
A major Operator is looking for a Project Assistant for a project in Uganda.
The role is based in France (Pau).

The Role:
Mission

To be in charge of the general animation, administration, secretarial and logistics matters of the BULIISA Project Team members based in Pau.
To perform the SERVICE in close relationship with assistants based in Paris and in Kampala (Uganda) as Project team members are working in these 3 different locations.
To ensure interface, as necessary, with other Divisions of Uganda branch and Head Office for administrative / secretarial matters.

Tasks

To ensure all assistance and secretarial activities for the Project Team in Pau (as further detailed hereunder)
To gather, build and dispatch the monthly report related to Drilling & Geosciences activity
To organize and follow-up Pau Project Management team agenda as requested
To type / register / manage outgoing correspondences or any paper work for Project Management Team as requested
To organize and give support for the organization of meetings and associated logistics (internal meetings / meetings with Partners / Contractors or special events)
To maintain Buliisa Project intranet interface for Drilling & Geosciences using provided data
To manage and order necessary offices supplies
To receive / dispatch / register / manage information and correspondences
To welcome and guide visitors (following the site safety rules)
To provide support in the organization of the arrival of newcomers and departures (assignment of offices, office furniture, IT and phone equipment, etc.)
To maintain Director(s) schedule of absence / presence / missions and any other directory as necessary (in coordination with the other assistants working in the project: Pau / Paris / Uganda, etc.)
To organize travel assignments for the Project team (Pau based): organize missions, obtain visas, perform booking as necessary and treat in a timely manner expenses statements of travelers
To manage COMPANY's personnel registration of Time Sheets (CATS/STAR) and other requested information and data as requested by COMANY rules
To provide support to Administration and HR leader in the up-dating of the organization chart (VISIO)
To provide support to HR team in punctual tasks: contracted personnel's expense claim / contracts database up-dating / technical assistance contracts signature / mail to inform on staff or contracted personnel mobilization / follow-up of mandatory training certificated, etc.
To provide support in any requested tasks the Project Control Manager or the Admin & HR team leader
To efficiently work with Project assistants in Paris to ensure continuity of activity when assistant is off (holidays, others).

Essential Skills / Qualifications:
English mandatory to perform the SERVICE
Experience in project would be a plus
Administration and secretarial techniques
Office suite (mainly Word/Excel/PowerPoint/VISIO)
Experience of COMPANY's administrative tools (HR4U / Star)

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