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  • Job reference: RMS0126562

Project Document Controller

  • Sector: Oil & Gas
  • Location: Various Sites
  • Job type: Contract
  • Date posted: 05/06/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our client are a global group of energy and petrochemicals companies with around 90'000 employees in more than 70 countries and territories. We use advanced technologies and take an innovative approach to help build a sustainable energy future.

The Role:
We have a request to recruit a Document Controller to work for the South Gas Project in Iraq.

Position Title: Project Document Controller
Working Scheme: Commuter scheme (5/2 Commuting to Basra and various locations including Italy/UAE/Iraq/Kazakhstan)
Assignment Duration: 6 Months (renewable every 6 months for further 6 months)
Desired Start Date: 1ST July 2013
Preferably Arabic Speaking


The Project Document Controller with responsibility for Document Control processes and systems. He/she will be responsible for implementing project DC (Document Control) and EDM (Electronic Document Management) processes, procedures and work instructions and train personnel from other JV partner organisations.

Roles and Accountabilities

The Project Document Controller will be responsible for managing and maintaining EDMS (Electronic Document Management Systems) and DCS (Document Control Systems) and processes on the BGC project. Key interfaces will be with OEM/EPC contractor and Project Management team at OEM/EPC’s site. This position will be reporting to the BGC Document Control Lead and assisting in implementing IM strategy at individual contract level while interfacing with IM hub and other contractor sites.


Responsibility for the management of all aspects of project document control, which include:

• Manage all paper and electronic document flow within BGC team at OEM/EPC contractor site, and information repositories, transmittals, review cycles, and QA/QC on document deliverables and expediting inward & outward flow of documents per schedule and MDR. This means: ensure that all received electronic media (where appropriate) are quality checked, added to the correct folders maintained within the project EDMS, and that the required file attributes are applied to both the EDMS.

• Train team members in Document Control activities and bringing them up to speed.

• Coordinate with functional support team the set up and configuration of project document management systems (repository and control).

• Prepare and issue document performance reports (status, progress and forecast)

• Coordinate the use of document “team working areas” for uncontrolled documents and informal sharing.

• Managing and maintaining the DCS and EDMS.

• Be responsible for quality assurance of the assigned scope.

Act as the Information management focal point for the project team.


• Support the implementation and manage the project document control and document management processes and systems to aid in efficient project execution.

• Contribute to improvements within the - Document Control scope through leadership, standards, and behaviours. Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project lifecycle value delivery.

Special Challenges

Suitable candidates will have an interest and ability to develop and manage innovative solutions. They will also have good people skills and change management skills in order to interface effectively with the many stakeholders and change attitudes and behaviours as required by the new solutions that will be put in place.

Essential Skills / Qualifications:
Experience and Qualifications required

The position requires a skilled Document Controller with knowledge of Oil and Gas industry and Information Management, and document control associated technology. Applicants must exhibit pro-activeness with a high degree of self-motivation.

Candidates should have a passion for improving the way we work, leveraging technology to support the business, and starting with getting the basics right. He/she must be a team player with good communication, interpersonal and leadership skills, and demonstrate strong collaborative attitude.

Keywords: Team player, customer focussed, change manager, self motivated, innovator, lateral thinker, communicator, structured problem solver, fast mover who delivers on promise, Project Document Control, Asset Information Management, Electronics Document Management Systems (EDMS), Document Control Systems (DCS), Capital Projects

Capabilities required


• Skilled level of knowledge and experience of
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