Project Document Controller

The Company:
A major integrated energy company, committed to growth in the activities of finding, producing, transporting, transforming and marketing oil and gas

The Role:
To develop project data and document control procedures and to manage all project data and documentation, both electronic and hard copy, in line with agreed procedures.

• Preparing the Project Data and Document Management procedure and identify relevant Company standards verifying their proper application;
• To cooperate with the Project Team in preparing the Provisional List of Documents, and in defining their relevant planning and programming;
• To Monitor data and technical documentation during the all lifecycle of the Project;
• To ensure that all technical documentation produced on behalf of the Project is in accordance with the Project requirements;
• Retrieving any significant reference documentation of similar existing Projects;
• Maintaining and up to date the Project Document Register;
• Issuing and diffuse monthly reports on Documents Production Status and latest revision of Document List;
• Expediting consignment/return of documents and monitor their physical progress;
• Managing documents distribution according to the Project Document Distribution Matrix;
• Ensuring documents availability both in the Project Filing Cabinets (hard copy) and in the Company DMS (electronic file);
• Preventing access to obsolete documentation;
• Providing support for handover of final documentation.

Safety Responsibilities:
HSES awareness in all duties and activities/compliance enforcement with general HSES rules. Comply with requirements of the Safety, Health and Environmental laws of Indonesia and to obey the corporate policy on Safety, Health and Environment, and to practice company Safety Systems.

Essential Skills / Qualifications:
Qualifications & Experience:
• The job holder must have a technical degree.
• Experience in Project Document Control in a major oil and gas company or Engineering Company
• Not less than 5 years of working experience in oil & gas industry, both offshore and onshore.
• Not less than 3 years of experience of working in a prior similar position
• Not less than 3 years of experience of working with contractors and supervising the contractors.
• Intermediate in English Language

Required Competencies:
• Engineering Knowledge
• Good knowledge and understanding of Project Planning, Close-Out Report Preparation, Project Management methodologies and techniques, Data Books, Tendering Processes.
• Very good ability to work independently when required
• Good degree of computer literacy in Microsoft Office (Excel, Access)
• Good abilities to read, understand, interpret and write reports and documentation
• Good communication skills at all levels.
• Experience of working in multi-