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  • Job reference: RMS0111240

Project Procurement Coordinator

  • Sector: Oil & Gas
  • Location: Thailand
  • Job type: Contract
  • Date posted: 05/06/2012
  • Time left:
    d h m s
    (12/06/12)
This vacancy has now expired.
The Role:
Project Procurement Coordinator
ROLE PURPOSE:
• Procurement and Expediting Coordinator to assist Project Managers and Project Teams in managing all activities pertaining to procurement and subsequent expediting of materials and equipment related to new field developments and brownfield activities;
• Communicate with vendors and report to Project Management Team on material and equipment delivery dates and costs, interface and coordinate with Project Technical Authorities and Head of Procurement on all vendor technical and commercial queries respectively;
• Oversee all downstream Project procurement activities including third party expediting and inspection, in conjunction with the Project QA/QC Engineer and in accordance with project and company procedures, for all major/bulk equipment and materials purchased by Contractors;
• Follow-up with Vendors to ensure strict adherence with PO schedule / progress / costs requirements.

KEY ACCOUNTABILITIES:
Description Key Performance Indicators
Participate in internal weekly and/or monthly technical meetings and provide accurate summaries of matters related to the supply chain. Elaborate a weekly / Monthly Progress report to the Project Management Team. Accurate Materials
Procurement and Status Reports to Project management, Progress figures are in line with the Project Objectives
For Long Lead Materials and Equipment, work in conjunction with the Head of Pearl Procurement and FEED Contractor to ensure timely placement of Company Purchase Orders to local, regional and overseas vendors. Timely placement of Company Purchase Orders in line with Project schedule.
For Long Lead Materials and Equipment, work in conjunction with the Head of Pearl Procurement, FEED Contractor and local, regional and overseas vendors during the commercial and technical bid evaluation phases to ensure that all required responses to clarifications/waivers are communicated to the relevant internal/external parties in a timely manner to ensure Purchase Order award fully considers vendor compliance to required technical specifications, commercial considerations and required delivery dates. Materials and equipment procured in line with vendor compliance to required technical specifications, commercial considerations and required project delivery dates.


For Long Lead Materials and Equipment manage all CONTRACTUAL milestones and Variation Orders request from VENDORS and feedback to Project Management Team on the relevance of those, in order for the Project Manager to reject or validate part of them.

Long Lead Item Procurement Log developed by the Procurement Coordinator is accurate and Project Schedule reflects the Procurement Key Dates, no delays or claims on main equipment, if any they are reported at the earliest to the Project Manager to decide on Recovery Plans
For Long Lead Materials and Equipment ensure that the schedule is met by the vendors/subcontractors, and to monitor supplier performance. Prepare Recovery plans when necessary if the equipment delivery date cannot be complied with. Participate in organising and coordinating meetings, with the CONTRACTORS procurement team and the VENDORS, necessary to fulfil the job responsibility (including Kick-Off Meeting, inspections when required) Organisation and Participation in meeting, conference calls with main long lead items suppliers and written feedback to the Project Manager and Work Package Managers
Liaises with Contractors procurement and material control staff reviews Purchase Orders PO delivery dates for Equipment Bulks and Spares and investigates alternate means of maintaining or improving deliveries in the event that slippage occurs Ensure accuracy and overall quality of information of all Contractor expediting reports.
Manage the follow-up vendor queries (received by CONTRACTOR) and ensure that responses are given. Interface with the different CONTRACTOR Engineers (Electrical, Instrumentation, etc.) in order to ensure review of the Engineering document from all Vendors. All Engineering document are reviewed by CONTRACTOR team in the Contractual Timeframe, no delay due to document review, all comments are incorporated in the FINAL DOCUMENTATION.
Carry out preliminary and periodic inspection of all CONTRACTOR sites where materials will be received, inspected and stored to ensure satisfactory facilities, procedures and systems are in place to offload, inspect, store in safe custody and accurately record receipt and issue of all materials and equipment and associated documentation e.g. material certificates, Vendor Operation & Maintenance manuals etc. Early identification of defective or non-conforming Equipment and Materials by CONTRACTOR.
All materials correctly stored and kept in safe custody by CONTRACTOR.
Effective materials control procedures are in place and all non-utilised materials accurately identified and accounted for by CONTRACTOR.

FRAMEWORKS, BOUNDARIES, & DECISION MAKING AUTHORITY:
• Lead and manage and oversee all project procurement activities.
• Provide supply chain solutions to project materials and equipment challenges.
• Liaise with contractor’s procurement counterparts to provide supply chain support throughout all phases of the projects.
• Promote HSE and QA/QC in every aspect of engineering and design.
• Team work, coordination and interface management to support Company’s business goals.
Decision Making:
• Key procurement decisions having significant impact on the Projects and Facilities function are the Project Manager for approval before implementation.
• The job holder works within Company policies, procedures, infrastructure systems, standards and specifications.
• The job holder takes decisions within delegated authorities.


COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal : Procurement Manager, Vice President of Projects and Engineering, Project Manager. Communicates with project team members and other stakeholder departments such as Procurement, Accounts and Engineering. .

External : Contractors, suppliers/vendors and other 3rd party service providers.


KNOWLEDGE,SKILLS & EXPERIENCE:
Qualifications
• Degree or Diploma in Technical Engineering Subject.
• Additional qualifications in relevant Supply Chain subjects would be an advantage

Experience
• Minimum 15 Years experience in offshore oil and gas industry and a track record of procurement coordination on major EPCI projects.

Knowledge
• Strong international procurement experience, with major manufacturers, vendors and suppliers.
• Good knowledge of local and international Procurement laws and procedures.
• Strong knowledge of Procurement techniques, procedures and policies.
• Strong knowledge of sources of supply, market trends and pricing practices.
• Conversant with Oracle and Microsoft Office applications.
• Strong negotiation skills, with attention to details.
• Strong interpersonal and communication skills.
• Capable of handling multiple tasks and ability to work in a dynamic environment.
• Strong command of spoken and written English


Skills
• Ability to dissect complex problems and demonstrate broader understanding beyond a single business/function.
• Clear long-term focus and demonstrate integrity and personal commitment to organization goals and values.
• Strong leadership attributes with good facilitating and influencing skills, including willingness to challenge and encourage dialogue with consensus building.
• Excellent interpersonal and communication skills with the ability to influence and communicate well through the various levels of the organization.
• High degree of commercial awareness with good understanding of the impact of various factors on business.
• Good decision-making. Able to tackle issue/problems based on through analysis and evaluation of possible options.
• Strong relationship building and networking ability.
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