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  • Job reference: RMS0109752

Project SAP Focal Point

  • Sector: Oil & Gas
  • Location: Sharjah
  • Job type: Contract
  • Date posted: 02/05/2012
  • Time left:
    d h m s
    (09/05/12)
This vacancy has now expired.
The Company:
Our client is a global group of energy and petrochemicals companies with around 93,000 employees in more than 90 countries and territories. Their innovative approach ensures they are ready to help tackle the challenges of the new energy future.

The Role:
PURPOSE:

• Raise SAP Purchase Requisitions as required to support the Project and facilitate timely approvals.
• Raise SAP Purchase Orders/Contracts as required to support the Project and facilitate timely approvals.
• To Ensure timely payments to Vendors/Contractors whilst complying with agreed processes and controls including providing timely advice to Vendors/Contractors/Contract Holders where invoices cannot be processed for any reason by the due date and co-ordinating with vendors/contractors the re-issue of corrected invoices / credit notes as necessary to ensure timely payments to vendors/subcontractors.
• Comply with company HSSE Policy.
• Ensure business ethics are maintained to the highest level and ensure compliance with the Client Group Statement of General Business Principles

ACCOUNTABILITIES:
• Work closely with Contract Engineers and Contract Holders to ensure earliest possible set up of Vendors, Contracts and Commitment in SAP for both FCP Project Brownfield and Greenfield work scopes activities.
• Coordinate with Dubai SAP Support team, Dubai Invoice Scanning Unit and SBSC teams in Chennai and Manila and where necessary take prompt action to ensure timely progress of actions along the RTP Process to prevent payment delays.
• Initiate and maintain SAP Work Orders or Network Orders to register commitments in SAP on behalf of the FCP project.
• Manage timely approval of Purchase Requisitions by Budget Holders
• Ensure all necessary signed supporting documentation is provided by Vendors when submitting their invoices for Site approval or directly to Dubai Scanning Unit.
• For PIL ATE Packages, ensure PIL Procurement team provide a Payment Certificate or Invoice Rejection Note within 10 days from receipt by PIL of the Vendors Invoice for review.
• Manage timely approval of SE’s by Budget Holders
• Attend the weekly RTP Focal Point meeting to report on nearly due and overdue invoice status and actions taken to resolve any delays.
• Drive FCP Project Payment performance to achieve the Majnoon target of 95% Payment on Time
• Comply with Majnoon SAP Blueprint processes, policies and procedures.
• Support the CPL SME in the roll out of new CPL processes.

Essential Skills / Qualifications:
• A procurement professional with good commercial skills and at least 5 years relevant experience, preferably in the in the oil & gas industry.
• Commercial experience should cover a mixture of technical and contracts engineering disciplines and working on Construction projects.
• Excellent SAP-PS and MM skills preferably backed up with formal training in relevant SRM modules in release 4.6c or higher. Experience in related SAP PM and AP areas would be an advantage.
• Preferably holding a degree or HNC equivalent professional qualification in Engineering, Contracting & procurement or Finance. However extensive relevant experience would be acceptable.
• Understanding of financial, commercial and technical controls that apply across the Contracting and Procurement process.
• Self motivated team player with excellent communication skills to work within a diverse team on a challenging project located in different geographical areas (Dubai, Basra, Manila, Chennai).
• Excellent comput

Desirable Skills / Qualifications:
• Part of a small multi-cultural team supporting diverse users (Shell/Contractor) based in different geographic locations
• Position may involve ad-hoc travel to Basra Iraq to support business and resolve problems.
• Possess the ability to convey SAP technical details, processes and requirements to non-SAP literate Shell and Contractor users in a way that they can clearly understand and relate to their responsibilities and activities.
• Able to deal with and safeguard commercially confidential information.
• Ability to work under pressure and meet service levels.
• Strong analytical skills and high degree of computer literacy in Microsoft Office suite
• Some degree of competency in Arabic language would be an advantage.
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