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  • Job reference: RMS0102401

Project Secretary

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 28/12/2011
  • Time left:
    d h m s
    (28/01/12)
This vacancy has now expired.
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The Company:
An EPCM client focusing on the Mining and Minerals industry working with major Operators in Western Australia.

The Role:
The Project Secretary provides high-level administrative support to the Project Management team. This includes supporting and implementing administrative initiatives, training documentation, project procedures and workflows.

 Generate other ongoing reports using Company branding, protocols and standards
 Generate, review and submit monthly review presentations using Power Point
 Maintain detailed documentation including all registers as required by the Project Procedures Manual
 Attending meetings and taking minutes as and when required updating in ProArc where required
 Prepare, review & print out correspondence as directed, send (hard copy or email as directed) and file into ProArc or Aconex systems as required
 Orientate and assist new personnel in the section on administrative protocols and basic IT matters
 Assist all project personnel on travel and other matters to ensure contract and project objectives are achieved or exceeded
 Maintain emergency contact and other project registers
 Update and maintain Deputy Project Manager’s and/or APEs’ calendars to ensure appropriate use of their time
 Maintain and make available records to demonstrate compliance with the Project Procedures during audits
 Attend HSEC meetings to discuss health, safety, environment and community issues
 Assist with all administrative services & support queries, issues, changes etc. requested by contractors and assist in ensuring a system is in place to highlight items involving a delayed response
 Deputise for the Lead Project Secretary as required.

Essential Skills / Qualifications:
• Ability to maintain filing system
• Ability to adhere to electronic filing protocols

Desirable Skills / Qualifications:
Administration certification
Familiar with EPCM environment.
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