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  • Job reference: RMS0150628

Project Secretary (part time)

  • Sector: Commercial
  • Location: Hartlepool
  • Job type: Contract
  • Date posted: 12/11/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
The company designs, constructs, transports, installs and removes offshore facilities for the global oil and gas industry. During the last decades they have become a significant international player in the offshore oil and gas construction industry. The Group consists of two divisions, each with a specific role in the activities of the Group

The Role:
Project Secretary (Part time)
Reports to: Project Manager

1 Function:
To give a full secretarial service to Project Management as required and deputise for the Executive Secretary in their absence.

2 Responsibilities:
Greeting visitors coming into the project reception area and dealing with in a professional manner
Arranging project meetings including tea, coffee, lunch when necessary
Adherence to Company Policy and procedures
Assist the SHE Department - in line with Project Managers requirements
Attend and minute project specific meetings
To perform tasks which may be requested by Management, from time to time. Maintain project files electronically.
Organise and gain authorisation for travel
Maintain stationary requirements for projects and register into General Administration
Individual risk awareness within job role.
Quality, safety, health and environmental awareness (e.g. responsible for own and others safety)

Essential Skills / Qualifications:
Successful SHE Induction.
GCSE 'O' level English or equivalent.
RSA I Typing/Word Processing or equivalent.
Experience of various filing systems and computer literate.
An understanding of company Quality, Safety, Health & Environmental systems & programmes.
Communicate in a positive manner with all company personnel.
Planning & Organisational skills that enable the implementation of the company strategy.

Training Requisite:
Safety awareness
Computer Training Courses.
Various secretarial courses leading to Personal Assistant level
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