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  • Job reference: RMS0141065

Project Site Document Control Lead

  • Sector: Oil & Gas
  • Location: Iraq
  • Job type: Contract
  • Date posted: 22/04/2014
  • Time left:
    d h m s
    (29/04/14)
This vacancy has now expired.
The Role:
Our leading client is currently seeking a Project Site Document Control Lead based in Iraq working on a 28/28 rotation.

The client aspires to implement project execution processes and systems that will position it as an oil and gas industry leader. This position offers an exciting opportunity to contribute to the Project IM function and thus to the success of the Capital Projects and technical integrity of the operating Assets by working with a broad spectrum of stakeholders, implementing and improving global IM standards and identifying innovative IM solutions.

To this end the Document Control Lead will:
- Lead, implement, develop and define procedures and specifications to cover all aspects of the Document Control scope for project at site.
- Supervise the Document Control operation at site throughout the lifecycle of the Capital Project supporting the execution of projects.

ACCOUNTABILITIES:

• Develop, implement, and maintain a set of key procedures and specifications governing the document control processes at Site, including document control procedure, archiving specification, translation procedure and other documentation together defining the Site Document Control framework.
• Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.
• Comply with the Company Records Management for Controlled and not-Controlled documents.
• Execute project archiving and facilitate handover to Asset team at end of each project.
• Lead Site DC team coordinating all paper and electronic document flows involving Site, including from / to contractors or vendors where relevant. Create and maintain document distribution matrix.
• Establish and coordinate the use of document “team working areas” for uncontrolled documents and informal sharing.
• Promote and support the use of the project Doc Control System and Electronic Document Management System (EDMS) at Site
• Drive improvements within the Document Control scope through leadership, standards, and behaviors.
• Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value.

Essential Skills / Qualifications:
• Must have previous experience as a Document Controller

Knowledge of:
• Document control processes and systems on Major Capital Projects, and of the interface management in the major execution contracts (e.g. FEED, EPC, EPCM)
• Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams.
• Records Management principles and implementation methods.
• Document control and document management systems as well as in using (at least some of) project reporting software such as Crystal, Business Objects, MS Access, and Excel is essential.

Leadership and Interpersonal Skills:
• Experience managing small teams of junior staff personnel.
• A high degree of skill in written and oral communications.
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