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  • Job reference: RMS0139790

Proposals Engineer

  • Sector: Oil & Gas
  • Location: Swindon
  • Job type: Permanent
  • Date posted: 23/04/2014
  • Time left:
    d h m s
    (30/04/14)
This vacancy has now expired.
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The Role:
.Provide proposals support to Commercial & Sales Managers for any and all requests related to the In-Line Inspection Services (ILI) for the assigned EAM countries and regions, and ensure customer requirements are correctly identified and interpreted into high quality proposals to ensure customer satisfaction.

Responsibilities:
Preparation of offers on time and according to clients’ specifications (50%)
Takes the lead in receipt, managing the review process and response process for all tenders in assigned regions in a professional and timely manner.
- Receives and processes the Commercial Manager & ILI Sales Managers requests in a timely manner for the assigned territories,
- Ensures the correct technical, commercial and legal tender review process is followed as per ISO process at all times,
- Prepares the sales prices based on the costing template, incorporating logistics, engineering and additional costs, requests additional costing from other departments, sub-contractors and discusses final sales price with Commercial and/or Sales Manager before final tender price is approved for tender submission,
- Reviews the contracts together with Commercial and/or Sales Manager, ensuring market valued pricing and acceptable commercial terms are considered while supporting pre-defined pricing policies, guidelines and approval processes,
- Estimates the logistics costs based on necessary tools and technicians/project management intervention,
- Determines all aspects of the offer including deadlines, by coordinating with the different departments such as Engineering, Field Operations, Data Analysis and External Sales,
- Collates all documents to be included in the offer, such as pre-qualification documentation, technical & operational documentation, QHSE, commercial & legal exceptions, certification, bank guarantees & bonds, etc.,
- Organizes and updates all relevant files and records such as quotations database, pricing file, SalesForce etc.,
- Archives and records the follow-up of proposals and budgets together with Commercial and/or Sales Manager recording information on the company database,
- Refers all client clarifications and negotiations to the Commercial and/or Sales Manager,
- Assists the Sales Managers, when requested to follow-up client communications,
- Ensures timely upkeep and management of all ILI EAM CRM database with information to ensure accurate reporting throughout the business by line management team;

Follow-up of orders from receipt of order to operational handover (50%)
- At receipt of order or signed contract, ensures a Pipeline Questionnaire is completed satisfactorily, verifies conditions and conformity with the proposal, inputs the order into the CRM database and prepares the Contract Handover to the Projects, Operations & Finance departments for execution and sales order entry,
- Discusses possible discrepancies with Sales Managers prior to handover,
- Checks conformity and acceptability of the terms of Bonds & Guarantees with Commercial Manager, raises the required bank documents on the proposed banks,
- Follows the ISO9001 sales order process and handover process, takes corrective actions if required and keeps the Commercial Manager informed,
- Acts as a facilitator/coordinator for orders requesting special attention,
- Handles claims and transmits them to the Quality department if appropriate, and prepares credit notes when approved commercially by Commercial & UK Finance Managers.

Essential Skills / Qualifications:
Engineering degree or relevant qualifications by experience,
- Strong commercial awareness and interpersonal skills,
- Fluent in written and spoken English
- IT literate (minimum Microsoft Word, Excel, Project),
- Ability to interact across different cultures,
- Strong organization skills, methodical, focused and assertive.
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