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  • Job reference: RMS0110391

PSCM Drilling & Wells Category Contract Analyst

  • Sector: Oil & Gas
  • Location: Alaska
  • Job type: Contract
  • Date posted: 11/06/2012
  • Time left:
    d h m s
    (18/06/12)
This vacancy has now expired.
The Company:
Our client is a leading global oil and gas operating company.

The Role:
Supplier Management:
• Support of the Supplier Management process through:
• Performance Review Meetings (PRMs)
• Participating in bi-weekly operations meetings
• Conducting stakeholder feedback gathering sessions
• Pulling Key Performance Indicators (KPIs) from performance management systems
• Builds effective relationships with Line and Supplier organizations in office and field
• Support Category Specialist in the execution of regional supplier management and contractor oversight programs and initiatives
• Support Category team in service of After Action Reviews (AARs) and Incident Investigation where necessary to document meeting minutes, capture action items, and report status of action items to the appropriate stakeholders.

Analytics:
• Strong analytical capabilities – assist category team with data mining, aggregation, and trending to assess supplier performance, manage contractors, analyze the supply markets, and evaluate RFPs.
• KPI development and tracking

Role Synopsis Provide day to day PSCM support to PSCM Drilling, Wells, Completions and Subsurface Specialists to ensure efficient and effective handling of PSCM tasks including but not limited to:
• Basic Contracting Actions
• Contract Approval Routing
• Contract Request validation and routing
• Contract Amendments
• Systems Contract Maintenance
• Sourcing Process Support

Contract File Management Key accountabilities Behaviors:
• Highly collaborative with PSCM and project team members with a positive, results oriented attitude
• Ability to work with cross function teams and support numerous individuals
• Understanding business objectives and desired outcomes
• Building relationships with PSCM and other stakeholders in order to facilitate work processes, identify and remove or communicate roadblocks to enable delivery of PSCM action
• Ability to work on multiple requests simultaneously
• Good organization skills Contract Administration:
• Basic contracting actions – where trained and with support of relevant specialists, assist project team with requisitions, perform simple contracting actions such as prepare basic project authorizations, amendments, change order processing, vendor setup requests and vendor change activities, etc.
• Contract routing for approvals – Perform relative contract/sourcing related documentation routing and approval facilitation. File documentation in accordance with contracting file requirements.
• Administrative Amendments – Perform administrative amendments in accordance to contracting process and file requirements.
• Systems Contract Maintenance - Ensure systems and databases are updated and consistent with contracts such as effective dates, contract values, contract status and approval routing. Interface with third party F&A to ensure accuracy of information
• Sourcing Support - Where appropriate, support bid administration activities, supplier, RFP and contract additions to Ariba, etc.
• Contract File Management: o Manage contract information in records retention system (manual), bar-coding, storage room folder setup, contract file completion and filing/put away. o Filing of all contract documents, updates/amendments as requested o Manage closed files for on site retention. o Manage process for offsite archiving/disposal including scheduling, filing, systems update, server file management, retention box packing, shipment and storage o Obtain files from offsite storage for audits, reissue, or other business reason. Check database for correct files.

Essential Skills / Qualifications:
Essential criteria & qualifications (The absolute minimums to do the job)
• Three years in an administrative support role
• Competent with use of Microsoft Office Suite, database management
• Experience in a supply chain management organization (contracting, purchasing, materials management, logistics)

Desirable Skills / Qualifications:
Desirable criteria & qualifications (Qualifications that are good to have but not mandatory)
• Associates degree or applicable technical certification
• Experience in exploration and production operations
• Familiarity with procurement and financial systems (CMMS Passport, SAP/PR5, Microsoft Office Word, Excel and , Ariba, etc.)
Two to four years PSCM experience with the development/execution of limited contract actions and contract call offs in Drilling and Wells, Completions and Subsurface categories.
Familiarity and understanding of category terminology and equipment.
Familiarity with North Slope exploration facilities and work processes.
Familiarity with contract file management practices.
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