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  • Job reference: RMS0158957

PSPC Reporting Data Administrator

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 13/07/2015
  • Time left:
    d h m s
    (13/08/15)
This vacancy has now expired.
The Role:
• Focal point of contact for PSPC enquires
• PSPC Training and support for resources team
• Work with Resources Team Lead in generating annual, quarterly, monthly, bi-weekly and ad hoc headcount related reports required for Project Leadership Team (PLT), and Corporate Teams (including but not limited to Recruitment Activity, headcount forecasting vs Plan, Vacancy Reporting, Demand Planning)
• Support the delivery teams by managing their staffing plan data and providing analytical slide packs
• Produce and provide regular reports for HSSE in respect to man hours
• Produce and provide regular New Starts / Leavers / Transfers reports for ICT / HR teams
• Capture annual staffing plan baselines and regular snapshots against those plans
• Respond to any other ad hoc reporting requests
• Schedule and attend monthly staff planning review meetings across all Delivery Teams and Projects, capture any updates to staffing plan
• Take responsibility for timely and accurate updating of staffing plan data within staffing plan tool (PSPC database)
• Follow up on FTE Allocations Exceptions reporting to ensure PSPC reflects accurate allocations split
• Take responsibility for the quality of PSPC data and regular review, undertaking regular integrity reporting and checks to ensure accuracy of data on on-going basis
• Participate in bi-weekly work group involves reviewing current processes, testing and approving new changes and sharing ideas of impact to the project
• Participate in monthly PSPC Community of Practice conference calls and related exercises
• Work towards continuous improvement of data management
• Provide recruitment administrative support to the Resources Team Lead as required.

Personal Attributes / Behaviours
• Excellent communication skills across all levels of the organisation
• Collaborative team player with a positive attitude.
• Ability to analyze, think logically and problem solve
• Ability to work as part of a team and on own initiative
• Ability to work to deadlines
• Strong customer focus
• Has persistence and drive
• Numerical ability, knowledge of database systems is required

Essential Skills / Qualifications:
Academic / Skills & Experience:
Essential:
• Background in Oil & Gas, Energy, Manufacturing or Mining sectors
• Experience of working within a multi team structure, handling data in a fast changing environment
• Previous Systems experience
• Expert use in Excel (e.g. ability to use VLook ups, produce pivot tables etc) is essential
• Ability to represent data in graphs
• High competency in Microsoft Office

Desirable Skills / Qualifications:
Preferred:
• Degree educated
• Previous experience of working in an HR/Recruitment Admin role
• Specific experience with Manpower/Staffing plans is desirable
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