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  • Job reference: RMS0121000

Purchasing & Expediting Assistant

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 05/02/2013
  • Time left:
    d h m s
    (12/02/13)
This vacancy has now expired.
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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the company’s global market

The Role:
To assure on-time delivery of major equipment and critical path items consistent with project schedules and close items as needed with necessary receiving and other follow-up activities.
Assist in procurement activities for Materials (including Operations & Maintenance, Well Operations and IT), including holiday relief and cover when primary buyer workloads are busy. Repairs and Rentals Coordination and expediting. Outline Agreement administration.
Goods Receiving for deliveries out with standard warehouses (eg office, third-party, heliport, collections)

Accountabilities and End Results:

•Contact with vendors to ensure material and equipment are received when needed
•External communication with vendors, transportation companies, and freight forwarders, etc.
•Provide planned and reactive internal support to technical authorities/engineers/buyers/planners/schedulers/warehouse/quality/offshore personnel etc.
•Goods Receipts for deliveries out with standard warehouses (eg office, third-party, heliport, collections)
•Shut down and Campaign Maintenance Expediting as required.
•Primary cover for Buyer absence/vacation/heavy workloads – assist in quotations/ order placement
•Repairs and Rentals coordination
•Compliance with all relevant Procurement Policies & Procedures.
•PO Acknowledgement maintenance

Primary Functions:

Expediting

•May inspect products for quality and quantity to ensure adherence to specifications.
•Use SAP and other available sources/reports to identify expediting requirements
•Plan and organise daily contact requirements and execute plan
•Record schedules, progress, shipping, and receiving information in SAP.
•Issue special expediting reports as required
•Occasionally visit suppliers’ facilities to verify order status or to review corrective actions
•Coordinate QA releases of major equipment and shipping
•Coordinate shipping
•Take positive steps when possible to improve vendor performance as demanded by schedule
•Apply pressure on suppliers in conjunction with Buyer(s) as appropriate
•Issue Non-Conformance Reports on sub-standard performance warranting corrective measures
•Run expediting reports and reviews results with appropriate Management
•Expedite Repair Orders
•Ensure Purchase Orders that require acknowledgements are followed up and reported accordingly
•Goods Receiving for non-warehouse deliveries based on Proofs of Delivery and other supporting documentation

Purchasing

•Relief for heavy workload/ absence of primary Buyers for Ops & Maintenance, Facilities Modifications, Well Operations and IT
•Assist in issuing and gathering of quotations
•Order placement and maintenance of contractual and quality information
•Outline Agreement creation and maintenance, including coordination with Contracts Specialists, Contract Managers and suppliers
•Update of Contract Management database with relevant information and documents
•Assist with invoicing queries and error resolution
•Assistance with Processes, Procedures and Work Instructions feeding into Operating Management System (OMS)

Essential Skills / Qualifications:
• Strong SAP skills.
• Effective computer skills; Microsoft Office Software, etc
• Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
• Effective analytical and problem-solving skills.
• Effective organisation skills including the ability to prioritise and plan work.
• Must be detail oriented with the ability to multi-task.
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