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  • Job reference: RMS0170525

Reception & Smartbadge Coordinator

  • Sector: Oil & Gas
  • Location: Bangkok
  • Job type: Contract
  • Date posted: 18/08/2016
This vacancy has now expired.
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The Role:
• Check and make sure that all information that request is correct and approved by applicant’s supervisor before proceed with the requests
• Coordinate with IT/HR department to issue CAI for new hire staff
• Open ticket in Online system when receive a Smartbadge request
• Prepare necessary documents and photos to proceed the next step accordingly
• Coordinate with printing team in Singapore/Philippines/USA to make sure the Smartbadge is printed correctly
• Register all Smartbadge when receive and make sure that access levels are correct
• Add/Remove/Update facility access levels to the Smartbadge
• Manage Access Control System to ensure all data is correct without redundancy
• Distribute Smartbadge to the staff in BKKHQ and forward some Smartbadge to the correct distributors offshore
• Provide technical service/support to the staff when encountering Smartbadge issues and errors
• Provide information about Smartbadge to the staff when needed
• Perform Receptionist ‘s duties when needed
• Welcome visitors to Chevron facility and keep track of each visitor in the system
• Contact hosts to pick up visitors to make sure all the visitors are accommodated
• Issue visitor badges to all screened visitors prior to entering the company premises and ensure that all visitor badges are returned when visitors leave the offices
• Make sure that all visitors see the safety video before entering Bangkok facility
• Provide basic Chevron information
• Assist the operator by helping transfer lines, giving the company’s information to the callers, providing contact numbers, etc.
• Follow up Visitor badge after expired
• Provide general support to the team as needed such as design Power point Presentation, Excel worksheets, edit pictures for General Admin posters and signs and translate, documents between English and Thai
• Provide a replacement set of Smartbadge holders to Chevron Staff
• Act as mail in/out dropping point
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