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  • Job reference: RMS0096468


  • Sector: Commercial
  • Location: Moscow
  • Job type: Contract
  • Date posted: 25/09/2014
This vacancy has now been filled.

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The Company:
Our client (big oil & gas company) is looking for Receptionist

Relevant experience and fluent English is a must.
Only Moscow residents

The Role:
1. Answers telephones calls and inquiries, refers callers to the appropriate members of staff.
Operates switchboard, ensures its non-stop operation during office hours.
Receives incoming telephone messages and transcribes messages when instructed to do so.
2. Provides entrance security clearance for COMPANY visitors, clients and temporary staff, as instructed.
Meets clients and visitors upon their arrival at the office. Coordinates complimentary beverages.
Makes appointments with clients for the COMPANY personnel.
3. Sorts and resists incoming and outgoing correspondence, distributes the mail through routing slips, collects outgoing office mail
For posting, arranges the dispatching of the weekly office pouch. Maintains filing system for correspondence and mail.
Resists incoming invoices.
4. Coordinates transport bookings to accommodate COMPANY visitors and staff as instructed
5. Translates and types current correspondence and documents. Scans the documents as requested.
Performs occasional interpreting, translation, faxing and copying jobs as requested.
6. Arranges and maintains itinerary support, including theatre, concert and otherwise bookings.

Essential Skills / Qualifications:
• Higher education;
• Experience in administrative positions (secretary, administrator, assistant) at least 1 year
• English - fluent;
• Experienced PC user (Word, Excel, Outlook);
• Communication skills.
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