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  • Job reference: RMS0110047

Receptionist

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 30/04/2012
  • Time left:
    d h m s
    (07/05/12)
This vacancy has now expired.
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The Company:
Our Client appears in the FTSE 100 index and is an international energy services company specializing in Oil and Gas and has annual revenues of over £2.6 billion. They believe that it is the people that drive their success, from Project Managers, Project Engineers, consultants to designers and commercial personnel. They work globally employing over 20,000 people on major operations including the UK.

The Role:
Interim receptionist required to provide reception and administrative cover in all Client main office receptions in Aberdeen.

Main Duties:
• Ensure that all work is carried out in accordance with Company Policies and Procedures at all times.
• Participation in emergency response duties - ensuring admin support and maintaining security confidentiality.
• Ensure that reception is manned effectively during office hours Monday - Friday.
• Greet visitors and clients in an open and friendly way at all times.
• Assisting visitors and clients in a professional, courteous and efficient manner at all times.
• Ensuring that all visitors, temporary personnel and contractors registers are completed correctly and that visitors badges are provided as required.
• Notifying relevant personnel when visitors have arrived by using an appropriate means (phone/email PA System).
• Ensure all calls are answered within agreed response times and that they are handled promptly and efficiently.
• To keep the reception in a clean and tidy state at all times.
• To be presentable at all times wearing the uniform that has been provided.
• Ensure all calls are routed accurately and to the relevant person.
• To report phone system faults to the Line Supervisor or nominated deputy in their absence.
• Booking taxis and meeting rooms, as and when required.
• Updating meeting room daily calendars, as necessary.
• Assisting Mail Room Assistant at busy times, holiday cover, illness and flexi cover.
• Provide additional reception cover at busy times.
• To maintain and update relevant information, including car registration database, CISCO, group addresses, relevant to site.
• Assist with additional admin duties, as and when directed by Line Supervisor.

Essential Skills / Qualifications:
• Previous experience in a similar size of office in a similar role.
• Manual Handling Awareness and/or Training.
• Full UK Driving Licence.
• Willing to be part of the Emergency Response Team.
• Experience of Health and Safety in the Workplace.
• European Computer Driving Licence.
• Experience in a similar role.
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