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  • Job reference: RMS0140141

Receptionist - Part time

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 01/04/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
The key responsibilities of this role are, but are not limited to:
• Visitor Meet and Greet
• Switchboard Operation (Mitel)
• Ensuring Reception is immaculate at all times.
• Meeting Room Diary Management
• Catering for meetings
• Booking couriers/taxis & updating the internal documentation.
• Collation/distribution of incoming faxes, mail and deliveries
• Franking outgoing mail
• Invoice Reconciliation
• Photocopying and copy-typing as required
• Accommodation Bookings
• Liaising with travel agent regarding flights, accommodation and car hire for staff and contractors in the UK and overseas
• Managing internal staff lists (telephone/staff whereabouts).
• Supporting the Office Manager with administration as requested.

Competencies required for job:

• Well Presented
• Professional approach
• Eye for Detail / Accuracy
• The ability to stay calm under pressure
• Reliability
• Flexibility
• Proactive in improving Reception efficiency
• Ability to multi-task with good Time and workflow management
• Determination and capacity for hard work
• Committed to the role long term
• Confidentiality
• Security Conscious
• Good written and spoken communications skills
• Be discreet and tactful
• A good memory for faces
• Efficient and well organised
• Self-motivated and able to use initiative
• Confident using computer software and office equipment
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