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  • Job reference: RMS0164063

Records Management Project Manager

  • Sector: ICT
  • Location: Doha
  • Job type: Contract
  • Date posted: 13/01/2016
This vacancy has now been filled.

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The Company:
Our Client is the largest LNG producing company in the world, with an annual LNG production capacity of 42 million tonnes per annum (MTA), safely and reliably delivering LNG to customers around the globe from world-class facilities in Qatar.

The Role:
Job Purpose
•The main objective of the Information Management Project Manager role is to oversee the implementation requirements of the Manage Records (MRC) process. This includes the creation of an up to date Records Management Policy and Procedure which defines the lifecycle of a record (creation – including Numbering, maintenance, and disposition) whether physical or electronic within the company.
•Recommend making business decisions based on that information, including the need to make changes to systems.
•Provides specialist advice on information management, including advice on and promotion of collaborative working and assessment and management of information-related risk.
•Creates and recommends the maintenance of inventory of information assets, which are subject to relevant legislation.

Job Context & Major Challenge(s)
• Developing, proposing, and coordinating business information functional requirements with the business.
• Define the systems (tools) requirements to enable the implementation.
• Implementation of Records Management Policy and Procedure including related Records Management System (RMS).
• Leading a team of Information Management SMEs to develop, implement, and support a corporate Records Management (RMS) System across the company.
• The categorization of the clients information within Records into Information Types.
• Classification and Numbering of Records including corporate wide standard filing structure.
• Define the process for distribution of internal / external Records.
• Proposing the safeguarding requirements of the information within the Records throughout its lifecycle in accordance with the clients information security control framework.
• Ensuring that the Confidentiality, Integrity and Availability requirements of Information within the Records are met.

Key Job Accountabilities

1.Analyze the organizational business structures and objectives with the ability to provide solutions that meet with industry, business, legal and fiscal needs.

2.Recommend and communicate the clients Information Management strategy in alignment with the business objectives.

3.Analyze complexity of information in order to make informed decisions and recommendations to senior managers on the adoption of appropriate records management solutions. Understands the implications of information, both internal and external, that can be extracted from business systems and elsewhere.

4.Prepare a Record Management implementation plan and identify required resources.

5.Lead and manage the implementation of a records management system. This includes requirements definition, selection, and implementation of an electronic records management system that will ensure records are organized and protected to meet the needs of the client in carrying out its business legally and effectively.

6.Work with ISG implementation team to ensure proper progress on areas where there are shared dependencies.

7.Creates and maintains an inventory of information assets and the relevant information asset owners within the organization.

8.Devises and implements document and record systems, including registration, classification, numbering, distribution, retrieval and retention processes.

9.Document and verify all business processes and activities for the purpose of having a reliable RMS in place. Ensure the integrity and quality of the primary procedures and specifications requirements related to Records Management are met.

10.Work with Information Security Governance (ISG) team to create and deliver a robust training program for all staff.

11.Recommends the review of periodic notification of registration details and submits it to the relevant regulatory authorities.

Essential Skills / Qualifications:
A university degree or equivalent years with specific experience in the area of information management.

Knowledge and/or Experience
• At least 10 years of experience in operational, strategic and archival records management within a large Oil and Gas organization
• Demonstrable experience in working with senior management and different layers of the organization..
• Proven collaborative skills in reaching a team approach to accomplishing work

Technical and Business Skills
• Experience with business analysis techniques which help in modelling and understanding a business and its operation
• Experience with tools and techniques (manual or automated) which can be used to document an understanding of the structure, relationships and use of information within an organization
• Familiar with certain National / International Standards related to information management (e.g.ISO-15489)
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