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  • Job reference: RMS0130380

Records Management Specialist

  • Sector: Engineering
  • Location: Saudi Arabia
  • Job type: Contract
  • Date posted: 05/09/2013
This vacancy has now expired.
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The Company:
Our client is a Multinational Chemical company which will construct, own and operate a world-scale integrated chemicals complex in Saudi Arabia. Once completed, the complex will represent the largest petrochemical facility ever built in a single phase. Our client will establish a world-scale manufacturing footprint that delivers a full range of value-added, performance products destined for the emerging markets of Asia Pacific, the Middle East, Eastern Europe and Africa.

The Role:
Coordinate and maintain law department library’s computerized and manual records management systems; develop, implement, and maintain policies and procedures of legal records management system.
1. Development, implementation, and maintenance of policies and procedures for the recording, indexing, filing, and retrieving of active legal documents and the storage of inactive legal documents.
2. Supervise daily operations, planning, and personnel activities in law library.
3. Coordinate the creation, maintenance, retrieval, protection, retention, and destruction of all records in accordance with the client’s policy and legal, financial, governmental, and historical requirements.
4. Ensure law library work flow is maintained and goals are met; assign work according to changes in workload priorities; evaluate office and administrative functions to recommend changes in procedures.
5. Respond to inquiries and complaints; serve as liaison to all departments on legal records management related issues.
6. Evaluate existing library performance and recommend improvements to operational performance and security; administer changes and adjustments to systems as needed.
7. Coordinate and maintain security user access controls; develop and implement automated processes.
8. Act as point of contact for the day-to-day operations of the legal electronic records management system; troubleshoot system problems; isolates the cause of system failures.
9. Coordinate with the Information Technology Division to troubleshoot and resolve system problems and makes system modifications.
10. Develop and maintain complex law record keeping systems and maintain security, confidentiality, and integrity of all records and information.
11. Perform any job-related activities as requested by the immediate supervisor/ manager.

Essential Skills / Qualifications:
• Diploma in Library management on related field (TBD)

Desirable Skills / Qualifications:
• Quality of Work
• Timeliness
• Communication Skills
• Process Compliance
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