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  • Job reference: RMS0159001

Recruitment Administrator

  • Sector: Commercial
  • Location: Crewe
  • Job type: Contract
  • Date posted: 15/07/2015
  • Time left:
    d h m s
    (22/07/15)
This vacancy has now expired.
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The Company:
Is a leading Automotive manufacturer with a reputation for outstanding quality the world over. With demand increasing and an upturn in production, there is a need to bring further skills into the business to deliver on current and future projects.

The Role:
MAIN GOALS AND OBJECTIVES

Reporting to the Recruitment Manager, the purpose of this role is to support the recruitment team by coordinating recruitment activities.

RESPONSIBILITY/TASKS AND CUSTOMERS

Team Administration

- Point of contact, responding to telephone and face to face queries for the team, ensuring that enquiries to the department are handled effectively and efficiently
- Raise PORs for venue bookings, recruitment agency costs, creative agency costs, head hunter, role players/actors costs
- Match incoming invoices to POs and progress for payment
- Team planning e.g. yearly planning of team holidays, meeting agendas/minutes
- Create and deliver reports as required
- Monitor budget spend and prepare data to support reporting, funding and budgeting
- Read, route, and prioritise incoming mail/telephone calls and correspondence
- Maintain an accurate, comprehensive and accessible filing system for recruitment material and candidate & vacancy records
- Ensure database of recruitment records is accurate and up to date
- Ad hoc administration to support the recruitment team e.g. visitor booking, room booking, hospitality ordering etc.

Recruitment Assessment Coordination

- Arrange and organise assessment centres as and when required
- Prepare assessment centre documentation and prepare assessment packs for recruitment and assessment officers when required
- Collate recruitment scoring and notes from assessment centres, complete scoring matrix and email to line managers
- Arrange telephone and second interviews when required
- File all assessment centre paperwork accordingly
- Maintain confidentiality of candidate & assessment records
- Act as a focal point for all questions/feedback sessions in relation to assessment centres from line managers and candidates

Process improvement/Projects

- Involvement in continuous improvement activities within the recruitment team and the wider DTM team
- Create new processes/procedures/task instructions in conjunction with process owners
- Attend meetings in relation to Company wide initiatives and projects
- Contribute as an active team member to recruitment & DTM projects/initiatives as and when required

Budgets

- Responsible for monitoring costs for assessment centres, i.e. venues, actors

SKILLS & EXPERIENCE

- A proven track record of working in a fast moving recruitment role with demonstrable evidence of managing a high workload
- Strong administration background
- Strong communication skills at all levels
- Strong customer focus
- Structured and process orientated approach
- Ability to prioritise and plan effectively

PRACTICAL & TECHNICAL KNOWLEDGE

- Experience of online recruitment e.g. SuccessFactors software experience would be beneficial
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

QUALIFICATIONS

- 1. Educated to GCSE or equivalent level incl. English & Numeracy
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