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  • Job reference: RMS0158194

Royal & VIP Relations Administrator

  • Sector: Commercial
  • Location: Crewe
  • Job type: Contract
  • Date posted: 23/06/2015
  • Time left:
    d h m s
    (30/06/15)
This vacancy has now expired.
The Company:
Is a leading Automotive manufacturer with a reputation for outstanding quality the world over. With demand increasing and an upturn in production, there is a need to bring further skills into the business to deliver on current and future projects.

The Role:
Main Goals and Objectives
This role is responsible for providing an efficient administrative support service to the Director and the manager in daily activities , ensuring office activities are inline with Company and Department objectives.In this role the colleague must be able to communicate at all levels(internally and externally) with a high degree of confidentiality, personal presentation and understanding of VIP etiquette

Main Responsibilities
Diary Management and Travel Arrangements
1) Diary management of the Director and the Manager , arrange and coordinate meeting's
2) Book Meeting rooms
3) Meet and Greet VIP Visitors
4)Ensure Confidentiality of customer, corporate and project matters
5)Arrange national/international travel if required
6) Processing of travel expenses / expense claims and purchase orders

Documentation and Distribution
1)Draft letters/memos/documents ready for signature
2) Ensure processing , issuing and timely availability of documentation needed for meetings (internal and external)
3)Preparation of Documents
4) Distribution and monitoring of mail

Administrative support for the team
1)Establish and maintain an accurate , comprehensive and accessible filing system
2) Admin Support for the Royal and VIP Events
3) Royal, VIP and Heritage car fleet coordinator

Skills and Experience
1) Demonstrate administrative experience , ability to work independently and proactively
2) Demonstrate experience of communicating at all levels , high degree of confidentiality
3) Self motivated and flexible with good attention to detail
4) Strong personal presentation

Practical and Technical Knowledge
1) Understanding of VIP Etiquette

Qualifications
1) GCSE or equivalent in English and Mathematics
2)Competent at intermediate level or above in Microsoft packages
3) German or other languages would be desirable

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