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  • Job reference: RMS0143253

RTP Focal Point

  • Sector: Oil & Gas
  • Location: Iraq
  • Job type: Contract
  • Date posted: 11/06/2014
  • Time left:
    d h m s
    (23/06/14)
This vacancy has now expired.
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The Company:
Is a large international operator working on major projects

The Role:
JOB DESCRIPTION:
PURPOSE:
• To support timely and effective embedment of the RTP (request-to-purchase) processes to enable on-time payments to vendors whilst complying with agreed controls.
• Work with the SAP Support Team to deliver process excellence through delivery and embedment of SAP functionality.
ACCOUNTABILITIES:

Main Activities
• Timely set up of Master Data (Vendors, Materials and Minor Contracts) via completed forms sent to SAP team in Manila.
• Work closely with Contract Holder to Initiate Work Orders or Network Orders to register commitments in SAP.
• Manage timely approval of Purchase Requisitions by Budget Holders
• Complete tendering process for Non-Contract requirements (Materials and Direct Services),
• Follow Vendor selection/Award, request creation of PO’s by SAP Manila and ensure PO issue to Vendor as required following appropriate approvals
• Support Service Entry (SE) and Goods Receipt (GR) creation by acting as focal point to capture Site Rep approved Service Acceptance evidence or Goods Receipt evidence including sending such evidence to SBSC team in Manila for SE/GR creation.
• Manage timely approval of SE’s by Budget Holders
• Running key operational reports to monitor process and taking action to address process bottlenecks and held invoices.
• Manage updates to PO’s / Contracts on a timely basis to avoid delays in payment
• Complying with CPPM and other procedure and control requirements to ensure necessary document retention to minimise cost recovery risk.






Process Responsibilities
• Discuss with Contract Holder (and where necessary Contract Engineer) on execution strategy of Contract/Work and expected timing for commitment(s)
• Determine Cost Object(s) to be used
• Clarify and agree scope of work to be committed and level of Contract reporting required.
• Define:
o Start/End dates for each activity
o Currency
o Purchasing Group
o Milestones, Down Payments, Retentions etc.
o Supporting Texts and Clauses needed in PO
o Approver for PR
• Create and maintain Work Order/Network Order and expedite PR Approval
• Manage enquiry and award process for Non-Contract commitments
• Liaise with SBSC team to create PO and manage PO signing/issuance with Contract Holder
• Monitor PO and manage any subsequent variations following same process as above
• Monitor Contract Specific RTP KPI performance on PO compliance (PO issued before first invoice) and Payment on Time (without
• changing Invoice payment terms).
• Liaise with Contract Holder/Engineer to address any PO changes required to resolve late Invoice payments to Vendor
• Liaise with SBSC to ensure completed PO’s are correctly closed out in SAP
• Close out Work Order/Network Activities in SAP.

ADDITIONAL COMMENTS/SPECIAL CHALLENGES:
• Part of a small multi-cultural team supporting diverse users (Shell/Contractor) based in different geographic locations
• Possess the ability to convey SAP technical details, processes and requirements to non-SAP literate Shell and Contractor users in a way that they can clearly understand and relate to their responsibilities and activities.
• Able to deal with and safeguard commercially confidential information.
• Ability to work under pressure and meet service levels.

Essential Skills / Qualifications:
• A procurement professional with good commercial skills and approximately 5 years relevant experience, preferably in the in the oil & gas industry.
• Commercial experience should cover a mixture of technical and contracts engineering disciplines including working on Construction projects.
• Demonstrable understanding of financial, commercial and technical controls in both the tendering process and contract management.
• Fluency in English as a contract Language.
• Excellent computer literacy skills.
• Experience in using an ERP system for Contracting and Procurement processes (e.g. SAP) would be a significant advantage.
• Team player with excellent interpersonal and communication skills and high level of customer orientation and self motivation to achieve challenging targets within a diverse team on a challenging project located in different geographical areas (Iraq, UAE, Europe).
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