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  • Job reference: RMS0110151

Secretary/Business Support

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 14/05/2012
  • Time left:
    d h m s
    (21/05/12)
This vacancy has now expired.
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The Company:
A major Global operator focusing on Exploration and Production operating in more than 110 countries and employing over 100,000 people. A leader in the Oil and Gas and Petrochemical Industries priding themselves in their innovation and Environmental/Energy Efficiency.

The Role:
Secretary within the Legal Department of the company and will be based in Tullos. The Legal department comprises thirteen lawyers and the agreements co-ordinator based in Aberdeen plus two paralegals based in London.

Job Details:
• Providing general secretarial support to the department including managing filing system (both electronic and hard copy), occasional typing of legal documents, booking of meeting rooms and arranging conference facilities, making arrangements for travel and the submission of weekly time writing.
• Some responsibilities liaising with the finance department including managing/updating authorities in SAP for Legal Europe (Role mapping).
• Maintaining the Managing Counsel’s calendar and general correspondence.
• Liaising with other departments within Shell to include arranging the execution of documents, arranging for payment of accounts, preparation and submission of expenses.
• General administration and IT support to the Legal Team.

Essential Skills / Qualifications:
Fully experienced Secretary.
Experience in Word, Excel, PowerPoint and SAP are essential.
Strong interpersonal skills particularly strong telephone skills. In addition the applicant must have a friendly and open manner and work well as part of a team.
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