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  • Job reference: RMS0146111

Secretary/General PA - 23913

  • Sector: Commercial
  • Location: Gaydon
  • Job type: Contract
  • Date posted: 11/09/2014
  • Time left:
    d h m s
    (14/10/14)
This vacancy has now expired.
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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
Key Responsibilities & Tasks: -
* To provide Administration and Coordination support to the PD Human Resource Business Operations (HRBO) Team.
* Raising and processing Purchase Orders and all requisitions on behalf of the PD HR Team. Management of minutes and actions from all Team Meetings.
* Coordination of all activities and logistics relating to PD HR Team Meetings and Conferences, included but not limited to conference room and technology bookings, travel and accommodation
* Coordination HR Team Inductions.
* Ordering of Stationery on behalf of PD HR Team.
* Diary Management of senior HR Team using Google Mail.
* Coordination of all paperwork generated by PD HR team activities, including filing and archiving in accordance with departmental and company processes.
* Completion and filing of visa applications on behalf of the PD HR Team Ordering and coordination of all Hardware and Software on behalf of PD HR Team Administration, including regular generation of reports and ad-hoc enquiries from HR Systems for the PD HR Team.
* Training of PD HR Team Members in relation to all activities involving HR systems Management and tracking of all compliance related activities on behalf of the PD HR Team Raising of contracts on behalf of the PD HR Team Co-ordination and generation of Internal Vacancy Notice (IVN) process
* Creation and regular maintenance of Organisation Charts.
* Coordination of all Executive (LL5+) Recruitment activities including arranging interviews, room bookings and visitor bookings.
* Management of all information relating to Recruitment activities on behalf of the PD HR Team.
* Data entry, production and analysis of departmental reports using relevant systems including Microsoft Excel Spreadsheets.
* Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the department.
* Able to handle highly confidential information sensitively and appropriately.

Essential Skills / Qualifications:
* Experience of working in a support capacity to Senior Management teams and wider department.
* Able to demonstrate high level internal and external customer service skills.
* Experience in dealing with confidential matters, and able to exercise strict discretion.
* Excellent personal presentation and ability to represent the Company in a highly professional manner
* High level of computer literacy/competence; advanced skills in Microsoft Office (Word, PowerPoint, Excel) and Google Mail (particular skills required in MS Excel and Powerpoint)
* Strong interpersonal skills including the ability to develop effective working relationships and work as part of a team.
* High level of written and verbal communication skills.
* Planning and problem solving skills
* Able to demonstrate and act with diplomacy, High level of accuracy and attention to detail.
* Ability to prioritise, work to tight deadlines, adapt to and negotiate varying demands of department

Desirable Skills / Qualifications:
* Dealing with telephone queries on a wide range of subjects.
* Produce presentations and papers for meetings
* Dealing with general correspondence (e.g. letters, faxes, e-mails, telephone calls and responding where appropriate).
Ad hoc administration and coordination tasks as required.
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