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  • Job reference: RMS0153018

Secretary / PA General- 28026

  • Sector: Automotive
  • Location: Whitley
  • Job type: Contract
  • Date posted: 23/02/2015
This vacancy has now been filled.

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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
To provide general adminstrative and PA support to two/three Marketing Directors. Based in Whitley, the team is responsible for Brand, Product, Communications and Experiential Marketing .

Key Responsibilities

* Personal Assistant to the Marketing/Communications/Brand Director
* General administrative support for the Marketing team
* Arrange travel (booking travel, booking hotels, gaining Finance signatories etc.)
* Managing diaries, arranging meetings, booking conference rooms etc using Google Mail *
* Dealing with telephone queries on a wide range of subjects
* Produce presentations using Microsoft Word & Microsoft PowerPoint
* Meeting minute and action capturing
* Dealing with general departmental correspondence e.g. letters, faxes, e-mails, telephone calls
* Filing and archiving information in accordance with departmental and company processes
* Data entry & production of departmental reports using Microsoft Excel Spreadsheets
* Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the Senior Management Team
* Ordering stationary & taking responsibility for office supplies and equipment.
* Able to handle highly confidential information sensitively and appropriately
* Event planning and potential to be involved with event support

Essential Skills / Qualifications:
Skills Required

* High level of computer literacy/competence; high level proficiency in Microsoft Office (Word, PowerPoint, Excel) and Google Mail
* Experience in a support role to a dynamic executive team.
* Strong interpersonal skills and diplomacy, including the ability to develop effective working relationships and work as part of a team; high level written and verbal communication skills
* Excellent personal presentation and ability to represent the Company in a highly professional manner
* Demonstrated ability to prioritise, work to deadlines, adapt to and negotiate varying demands
* Experience in dealing with confidential matters, and to exercise strict confidentiality
* Demonstrate high level internal and external customer service skills
* High level of accuracy and attention to detail
* Planning and problem solving skills
* Networking and communication skills

Desirable Skills / Qualifications:
Experience of working in a support capacity to Senior Executives.
* Able to demonstrate high level internal and external customer service skills.
* Experience in dealing with confidential matters, and able to exercise strict discretion.
* Excellent personal presentation and ability to represent the Company in a highly professional manner.

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