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  • Job reference: RMS0110334

Secretary / Receptionist

  • Sector: Commercial
  • Location: Russia - Novorossiysk
  • Job type: Contract
  • Date posted: 08/07/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our client is a major Oil & Gas operator, active worldwide working to meet the world's growing demand for energy by exploring for oil and natural gas, refining and marketing gasoline, producing chemicals and researching renewable technologies.

The Role:
•Provides administrative support for the group. Responsible for clerical duties, meeting arrangements and special projects as may occasionally arise. Arrange outsourced/contracted services (events, consulting, advisory etc.) for the Project team.
•Responsible for the incoming / outgoing mail registration and dispatching. Arranges DHL shipments. Receives the visitors and directs them to the right person. Answers the phone calls and takes messages. Keeps the visitors book and arranges the visitors' passes.
•Provides Logistics support including visas, air reservations, hotel bookings (through travel desk), VIP and ground transportation, site visits including schedules, airfare, plane leasing, etc.
•Work in cooperation with the Transport Coordinator to ensure the transportation arrangements are done in a timely and reliable manner.
•Work in cooperation with the Project Administrative Assistants to ensure uninterrupted day-to-day operations. Be ready to replace the absent Administrative assistant.

Reports to: Office Manager.
Location: Novorossiysk
Business trips: May be required
Social package: Lunch included. Working schedule Monday-Friday, 40-working hours week, working schedule 08:00-17:00. Lunch break 12:00-13:00.

Essential Skills / Qualifications:
Elegibility to work in the RUSSIAN FEDERATION, Fluent Russian and English
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