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  • Job reference: RMS0120628

Senior Administrative Assistant

  • Sector: Commercial
  • Location: Doha
  • Job type: Permanent
  • Date posted: 28/01/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
The purpose of the role is to act as a coordinator, providing a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.

- Secretarial Services -Provide a complete secretarial and administrative service to a line manager or a department to facilitate organisational processes and allow them to concentrate on mainstream activities.
- Telephone and Correspondence Service -Provide a complete telephone and correspondence service, routing correspondence and calls as necessary and replying where appropriate to ensure that all mail is dealt with efficiently.
- Records and Filing -Establish and maintain records and filing systems, replenish stationery and arrange for the efficient operation of office equipment to ensure the manager can function effectively and efficiently.
- Outputs -Produce various forms of documentation such as Type-copy, Photocopies, Scans, Faxes, Presentations, SAP as required.
- Travel and Logistics -Make travel arrangements in a time-effective way, including booking itineraries/venues, ensuring most effective use of line manager’s time and maximum cost efficiencies.
- SAP Master File Administration -Perform master file administration – customer, vendor and bank – as directed by ED Finance or controller.
- Procurement - Process procurement activities on behalf of the finance department in liaison with the procurement coordinator.
- Courier System for Customer Invoice -Coordinate with courier services in order to ensure that invoices are delivered to customers in a timely manner
- Meetings and Conferences -Prepare and finalize details for meetings, conferences, luncheons, dinners and business functions ensuring they adhere to company quality standards and expectations.

Essential Skills / Qualifications:
 BA Degree
 Good written and verbal communication skills in the English language
 3 years secretarial/Executive experience
 Strong computer skills
 Strong typing skills
 Ability to manage multiple tasks
 Ability to effectively manage external relationships
 Ability to adapt to time pressures and changing priorities
 Must be a good team player
 Strong interpersonal skills
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