Accessibility Links
  • Job reference: RMS0120628

Senior Administrative Assistant

  • Sector: Commercial
  • Location: Doha
  • Job type: Permanent
  • Date posted: 28/01/2013
  • Time left:
    d h m s
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Role:
The purpose of the role is to act as a coordinator, providing a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.

- Secretarial Services -Provide a complete secretarial and administrative service to a line manager or a department to facilitate organisational processes and allow them to concentrate on mainstream activities.
- Telephone and Correspondence Service -Provide a complete telephone and correspondence service, routing correspondence and calls as necessary and replying where appropriate to ensure that all mail is dealt with efficiently.
- Records and Filing -Establish and maintain records and filing systems, replenish stationery and arrange for the efficient operation of office equipment to ensure the manager can function effectively and efficiently.
- Outputs -Produce various forms of documentation such as Type-copy, Photocopies, Scans, Faxes, Presentations, SAP as required.
- Travel and Logistics -Make travel arrangements in a time-effective way, including booking itineraries/venues, ensuring most effective use of line manager’s time and maximum cost efficiencies.
- SAP Master File Administration -Perform master file administration – customer, vendor and bank – as directed by ED Finance or controller.
- Procurement - Process procurement activities on behalf of the finance department in liaison with the procurement coordinator.
- Courier System for Customer Invoice -Coordinate with courier services in order to ensure that invoices are delivered to customers in a timely manner
- Meetings and Conferences -Prepare and finalize details for meetings, conferences, luncheons, dinners and business functions ensuring they adhere to company quality standards and expectations.

Essential Skills / Qualifications:
 BA Degree
 Good written and verbal communication skills in the English language
 3 years secretarial/Executive experience
 Strong computer skills
 Strong typing skills
 Ability to manage multiple tasks
 Ability to effectively manage external relationships
 Ability to adapt to time pressures and changing priorities
 Must be a good team player
 Strong interpersonal skills
Similar jobs
Business Support/Operational Excellence Apprentice Location Staffordshire Duration permanent The Role: As a Graduate Business Support/Operational...
Apprentice Project Manager Location Staffordshire Duration permanent The Role: As an Apprentice Project Manager...
Krystal Crofts
Administration Assistant Location Stone, Staffordshire Duration temp to perm The Role: Arranging meetings *Manages correspondence by...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.