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  • Job reference: RMS0147122

Senior Administrator - 26742

  • Sector: Commercial
  • Location: Whitley
  • Job type: Contract
  • Date posted: 04/09/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
This role will report into the HR Transformation Programme to provide administration and co-ordination support to the HR Transformation Programme and wider Organisation Design & Development (OD&D) team:
* Raising and processing Purchase Orders and all requisitions
* Coordination of activities and logistics relating to HR Meetings, events and Conferences, included but not limited to conference room and technology bookings, travel and accommodation
* Coordination of Team Inductions
* Ordering of Stationery Management of minutes and actions from all Team Meetings
* Diary Management using Google Mail
* Coordination of all approvals generated by activities, including filing and archiving in accordance with departmental and company processes.
* Completion and filing of visa applications for travel on behalf of the team
* Ordering and coordination of all Hardware and Software orders
* Administration, including regular generation of reports and ad-hoc enquiries
* Management and tracking of all compliance related activities
* Coordination of Recruitment activities including arranging interviews, room bookings and visitor bookings
* Management of all information relating to Recruitment activities
* Data entry & production of departmental reports using Microsoft Excel Spreadsheets.
* Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the department.
* Able to handle highly confidential information sensitively and appropriately.
* Dealing with telephone queries on a wide range of subjects.
* Produce presentations and papers for meetings
* Dealing with general correspondence e.g. letters, e-mails, telephone calls and responding where appropriate.
* Ad hoc administration and coordination tasks as required.

Essential Skills / Qualifications:
* Experience of working in a support capacity to Senior Executives and wider department.
* Able to demonstrate high level internal and external customer service skills.
* Experience in dealing with confidential matters, and able to exercise strict discretion.
* Excellent personal presentation and ability to represent the Company in a highly professional manner.
* High level of computer literacy/competence; excellent skills in Microsoft Office (Word, PowerPoint, Excel) and Google Mail.
* Strong interpersonal skills including the ability to develop effective working relationships and work as part of a team.
* High level of written and verbal communication skills.
* Planning and problem solving skills
* Able to demonstrate can act with diplomacy
* High level of accuracy and attention to detail.
* Demonstrated ability to prioritise, work to tight deadlines, adapt to and negotiate varying demands of department.

Desirable Skills / Qualifications:
* Data analysis
* Process improvement
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