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  • Job reference: RMS0120624

Senior Buyer

  • Sector: Oil & Gas
  • Location: Doha
  • Job type: Permanent
  • Date posted: 27/03/2013
  • Time left:
    d h m s
    (03/04/13)
This vacancy has now expired.
The Role:
1. Role Objective:
The successful candidate has overall responsibility for coordinating and handling all procurement activities (i.e. procurement planning, vendor management, coordinating quotation activities, purchase order management, emergency purchases, contract management with related Vendors, developing effective relationships with vendors, etc.) and ensuring timely order and delivery of materials and supplies. The person will handle and solve vendor issues (damaged materials, rejected orders, transportation status…etc.) and assist the Manager - Procurement in ensuring the implementation, coordination and supervision of company Procurement Department procedures and objectives.

2. Detailed Roles and Responsibilities:
STRATEGIC
• Maintain a strong and long-term relationship with vendors / suppliers and assist the Manager -Procurement in locating and developing alternative connections both domestically and internationally, as needed.
• Assist the Manager - Procurement in evaluating vendors’ performance and the quality of goods and address any related issues / concerns as they arise.
• Contribute toward the formulation of strategy, annual business plans / budgets, and ensure adherence to the policies and procedures of the Procurement Section to support organizational business strategy.
• Ensure maintenance of the highest standards of professional conduct, ethics and integrity in provision of the services in the Procurement Section.
• Assist the Manager – Procurement in meeting set targets and objectives of the Procurement Section.

OPERATIONAL
• Receive Departments’/Sections’ Annual Procurement Plan (APP); coordinate for clarifications, if any.
• Consolidate the company APP; identify cost savings, quality and synergy opportunities in coordination with the Manager - Procurement. Submit the consolidated APP and related reports to the Manager - Procurement for review and approval.
• Manage the preparation of annual budgets for purchased items classified according to different procurement categories, in compliance with the concerned department/ section employees.
• Develop and maintain an effective vendor base and undertake vendor evaluation as per Procurement Procedures to procure various goods i.e. equipment, materials and supplies.
• Obtain competitive price quotes, assist with the preparation and implementation of formal bids and negotiate procurement details with vendors.
• Supervise the purchase of supplies for the company on a timely basis, and ensure that the purchased items are of the highest quality and bought under competitive conditions.
• Supervise the preparation of purchase orders and agreements / negotiations to be launched with potential suppliers and coordinate product trial periods or demonstrations as required.
• Procure appropriate goods / items, create and review purchase orders, and resolve any receiving and accounts payable issues.
• Ensure requirements for quality supplies requisitioned by the company are met, review purchase price/s by item and encourage bulk quotations from suppliers to benefit from bulk discounts.
• Receive and review purchase requests from departments and coordinate with them for any clarifications.
• Manage, recommend and approve as and when applicable the purchase requisitions (PRs), purchase orders (POs), qualified bidder lists, tender documents, source selection procedures, specifications for bid purposes, and all related recommendations as well as the issuance of purchasing orders to suppliers and vendors – in accordance to the companys Delegation of Authority.
• Recommend and approve the cancellation of purchase requisitions (PRs) and purchase orders (POs) in accordance to companys’s Delegation of Authority.
• Participate in the vendors’ short listing and selection process based on approved policies and selection criteria and collect multiple quotations from the selected ones and issue purchase orders to them.
• Follow up with suppliers regarding late deliveries, defective items or items not matching agreed specifications.
• Supervise tender activity and ensure that companys’s procurement & tendering policies and procedures are in line with applicable Qatar Laws.
• Review all reports (Technical and / or statistical) related to the procurement activities and forward to the Manager Procurement as requested.
• Maintain proper documentation and records for all purchase and contracting transactions and ensure compliance with appropriate authorization levels.
• Ensure the adequate maintenance of different procurement categories of the company, as well as adequate maintenance of vendor / supplier registry.
• Stay up to date and knowledgeable in any innovation and techniques and conduct research related to new goods and vendors.
• Keep current with latest laws and regulatory requirements related to procurement.
• Keep current with the latest products / vendors in the market.
• Stay abreast of current and changing trends and leading practices in procurement.
• Prepare reports related to procurement.
• Assist the Manager - Procurement in developing the Section budget.
• Perform any other tasks as directed by the Manager - Procurement.

PEOPLE MANAGEMENT
• Supervise direct subordinates in their day-to-day tasks and provide guidance in managing performance by providing appropriate feedback, mentoring and counseling.
• Allocate work to subordinates, nominate for training as per company guidelines, conduct performance reviews and manage leave and overtime to ensure efficiency.
• Approve regular vacation scheduling, business leave and emergency leave of subordinates in accordance with the Human Resources policies and procedures.

Essential Skills / Qualifications:
- Bachelors Degree in Business Administration
- MINIMUM of 8 years of experience in buying, with 2-3 years at Senior level
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