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  • Job reference: RMS0151999

Senior Contracts Administrator (Heavy Lift T&I)

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 17/12/2014
  • Time left:
    d h m s
    (24/12/14)
This vacancy has now expired.
The Role:
Our leading client is currently seeking a Senior Contracts Administrator to based in Baku - Azerbaijan working on a 6/2 rotation.

Based in the Contractors site offices the main purpose of the role is to manage the Transport & Installation (T&I) contract, reporting to the PSCM Contracts Lead (Heavy Lift T&I, Subsea & SCV). The successful candidate will be required to support the contract administration and management of one of the most strategic contractors, overseeing the contract for the T&I of the two jackets, pin piles and decks.

Key responsibilities shall be to ensure administration of all project contracts is carried out to high standard in accordance with established procedures. The successful candidate will also be required to ensure that all contractual and commercial processes and decisions are in accordance with company requirements and are transparent and supported by appropriate documentation. The candidate will be expected to provide project management with contractual and commercial advice that is appropriate and of a high standard. The individual shall also be required to support the PSCM Marine & Subsea Contracts team as an interface with UK/Singapore located team members.

• Promote company HSSE commitment by example.
•Support PSCM line manager to ensure that all required contract reporting systems are established and maintained in accordance with project/contract requirements, and that accurate reports are provided to project management.
•Ensure effective post-award contract administration of contracts for Marine & Subsea installation services including: contributing to the Supplier Performance Management process; contractual correspondence; agreement, drafting and processing of claims, amendments and variations; approval of invoices; securing internal approvals; maintaining and archiving of contract files/documents; co-ordination and agreement of final accounts and contract close-outs.
•Liaise with and support Contracts Accountable Managers (CAMs)/ Marine & Subsea Project Delivery Managers regarding all contract matters.
•Liaise with Project Services personnel to ensure coordinated approach and consistency between cost reporting and contractual requirements.
•Liaise, as required, with project PSCM and cost personnel based in U.K.
•Maintain regular functional reporting link to AGT Devs Marine & Subsea PSCM Category Lead and Marine & Subsea Project PSCM Manager.
•Attend regular Marine & Subsea Category team meetings.
•Maintain contacts and liaise as required with Legal, Tax, Customs, Insurance, Procurement, Engineering, Pipelines and Construction departments.
•Monitor all contractors reporting and investigate any anomalies.
•Identify unresolved commercial problems to the PSCM Manager and Marine & Subsea Delivery Managers.
•Administration of ProCon system for designated Contracts.
•Administration of iHub for knowledge management of controlled documents relating to designated contracts.
•Support the Category Management processes (Supplier Management Common Process) for the designated Contractors.
•Identify, implement and realise value through effective strategic cost management of designated contracts.
•Review and resolve, including necessary internal consultations, any VOR’s or claims – issue VO’s or Amendments, seeking approvals, as necessary.
•Prepare contractual and commercial correspondence, and ensure maintenance of correspondence files.
•Maintain Contracts Engineer responsibilities for Strategic Sourcing of in-country Contracts.
•Facilitate PRM’s under Supplier Management Common Process.
•Advise regarding interpretation and implementation of the terms and conditions of the project contracts.
•Maintain auditable contract records.
•Provide input into project budgets and cost forecasting, as required.
•Provide contractual input to project risk reviews.
•Promote compliance with company Code of Conduct.
•Assist as required on the transfer of responsibilities from UK to Baku.
•Contractual close-out of the designated Contracts.

Essential Skills / Qualifications:
• Degree in Business, Commercial, Quantity Surveying or Technical discipline.
• Substantial experience in PSCM Senior post award position in Oil & Gas or similar industry.
• Background in Oil & Gas Projects, with track record of delivery.
• Experienced in management of offshore contracts, preferably familiar with Heavy lift Vessels.
• Min of 10 years/ experience in the offshore Oil & Gas Industry.
• Track record in contract management and managing/leading teams.
• Knowledge of contracting law, forms of contract, remuneration mechanisms, managing contractors, HSSE, planning and estimating tools.
• Familiarity with the Oil and Gas industry vendor qualification, ITT, EPIC contract and Service agreement requirements.
• Planning and estimating experience and thorough experience of the use of Microsoft Office Word & Excel.
• Proven negotiation skills and ability to deliver to time critical deadlines.
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