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  • Job reference: RMS0146857

Senior Contracts Administrator

  • Sector: Oil & Gas
  • Location: Italy - Other
  • Job type: Contract
  • Date posted: 28/08/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our client is an international oil & gas operator

The Role:
To be in charge of the administration – in direct liaison with the concerned Project Engineer or Package Manager - of two main contracts (each 20 ~ 50 mEUR) :
- Site Preparation Contract
- EPSCC for Flowlines & Pipelines
The position may require handling additional contracts during the development of the Project,, (i.e. a variety of small service contracts Civil Works and/or other related Services contracts)
Accordingly, the Senior Contract Administrator shall also be able to handle in duet with Project Engineers call for tenders processes from prequalification to contract awards.

The service will include and shall not be limited to:
• Liaising continuously with the Package team and notably the Project Engineer in charge; work under the guidance and instructions of the Package Manager under the supervision and with the support of the Project Contracts Manager ;
• Reviewing Contractors correspondence with respect to contractual impact. Prepare recommended responses. Initiate, draft and/or review correspondence to Contractors;
• Reviewing & analyzing various claims, requests for changes and variations to the contract; providing effective and efficient advice to the Project team about their validity;
• Producing Change Orders and Amendments to the contracts, reviewing and/or draft the Change Order Instructions from COMPANY;
• Maintaining various logs of claims, change orders requests and identified variations;
• To dentify and mitigate the risk of claim and change orders;
• Proposing contractual solutions (incentive/penalties schemes, payment schemes, negotiations,...) to improve the contractual performance of the Contractors;
• Participating in meetings and be responsible for the minutes: Progress meetings with Contractors, internal coordination meetings, change orders meetings,... ;
• In case of lawsuit or arbitration, preparing backup documentation and support, in liaison with legal, insurance and finance personnel by proposing strategies and actions further to negotiations;
• Performing reporting tasks: Project Contracts Status Report daily update, Project Weekly & Monthly reports input for contracts, ad-hoc reporting at Management request;
• Performing contracts close-out
Complimentary tasks will include:
• Perform call for tenders and further administration of new contracts, all in accordance with COMPANY’s policies and procedures, ;
• Bring support to other COMPANY’s department during corporate or partners audits: provide contract documentation, draft answers to auditors questions, participate to audit meetings

Essential Skills / Qualifications:
• Graduated in Engineering and/or tangible significant relevant experience in the role
• Significant Contracts Administration experience including claims & variations management is mandatory.
• The knowledge and practice (as civil or project engineer, surveyor, etc...) of Italian Public Contracts and Italian Construction Code would be highly valuated. Some Pipelines Installation or Site Preparation contracts experience would be highly valuated.
• Shall be familiar with the philosophy of lump sum, reimbursable, target price types of contracts.
• Rigorous / organized / excellent written and oral communication skills
• Together with a pro-active attitude the contractor must be able to work in a multicultural environment
• Fluent in English and Italian (speaking and writing).
• Capable of independently negotiating complex contractual issues / able to influence and persuade
• Communicative person / teamwork oriented, not afraid to ask questions / which shows interest to the work. Ke
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