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  • Job reference: RMS0168276

Senior Contracts Advisor

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 30/05/2016
  • Time left:
    d h m s
    (20/06/16)
This vacancy has now expired.
The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
Complexity, size & value of contract portfolio can vary substantially depending on business needs, but indicative statistics for a “typical” portfolio are as follows:
40 Contracts; Cumulative Value £350m; Av Value £8.75m; Max Value £285m; Annual Spend £79m
May provide first line technical supervision, coaching, mentoring & appraisal of up to three Contracts Engineers & assistants etc. Deputise where required for the Lead Contracts Engineer.

MAIN RESPONSIBILITIES:
• Conducting the job in a way that best optimises Company’s HSE performance, reputation & profitability
• Being familiar with the requirements of the Company Management System (‘CMS’), relevant to the job
• Ensuring and/or verifying that all activities to which the job-holder is assigned are conducted in accordance with the relevant provisions of the CMS & reporting any non-conformities to line management
• Proactively managing a portfolio of work assignments and reporting any issues that may have an adverse effect on affect performance, to line management

MAIN ACTIVITIES:
• Promote the Contracts function as a managed process which requires timely input from technical departments
• Act as highly visible communications focal point with specialist/dedicated client group(s),operating as a ‘Duet’ with technical counterpart(s), to proactively facilitate effective relationships, contract planning & management
• Actively follow relevant markets, gathering & using information received, & developing & maintaining market information systems to provide up-to-date details of both market conditions and contractors/suppliers
• Be open to receive representatives
• Proactively build and maintain relationships with suppliers in order to secure positive, constructive and cost effective commercial agreements for the Company
• Establish contracting strategy with ‘Duet’ counterpart to serve & protect Company’s best commercial interest
• Review and consider legal aspects associated with contract award & administration, liaising with the Legal Department, providing advice to clients as appropriate & assisting as appropriate in settlement of law suits
• Propose, pre-qualify & recommend suitable contractors/suppliers for bid lists to maximise tendering efficiency
• Compile issue and administer ‘Invitation to Tender’ packages to procure the most realistic and commercially attractive proposals from potential contractors/suppliers. (This includes reviewing and compiling the technical part of the ITT package based on input received from Technician & providing commercially relevant advice)
• Draft appropriate contractual and commercial terms & conditions to best serve & protect Company’s interests
• Review bids, participate in clarifications, conduct negotiations and administer the award of contracts & contract amendments and provision of feedback to bidders
• Ensure all contracting activities meet audit requirements in compliance with Company policies and procedures and UK/EU legislation in order to minimise any potential partner/audit claims or court actions
• Monitor contractors’ performance, promoting & attending service quality meetings, recording results and participating in supplier relationship management & supplier performance management activities
• Provide general assistance & advice on contractual & procurement matters as required to support Company’s operations (including particularly advising on interpretation of contractual provisions, claims & correspondence)
• Review standard contract documentation & procedures and identify, promote, negotiate, detail & implement improvements, liaising with other interested parties as appropriate
• Represent Company’s Contracts & Procurement Function in meetings with external organisations
• Provide first line technical supervision, coaching, mentoring & appraisal of less experienced personnel
OTHER REQUIREMENTS:
Typically degree qualified (level 2.1 or higher) in Quantity Surveying, Law, Engineering or relevant business area, ideally with a post-graduate qualification in a complementary area
Ideally a professional qualification (or working towards) in Procurement, Surveying or other relevant profession.
Knowledge & understanding of procurement processes including: ethical principles; bidder prequalification; invitation to tender; comparative evaluation of contractors; & award, management, amendment & close out of contracts
Appropriate practical experience in preparation and negotiation of complex technical contracts
in the offshore oil or petrochemical industries
Demonstrable general knowledge & understanding of the technologies utilised by oil and gas operators
Demonstrable general knowledge & understanding of commercial, legal and insurance issues affecting the Company in general, & “in depth” understanding where relevant to contracts for works, goods & services
Extensive & detailed knowledge & understanding of model contract conditions in use by the Company with particular emphasis on the liability, indemnity & insurances regime applied by the Company in the UK, & the ability to identify & assess relevant risks & modify and/or supplement standard provisions as appropriate
In depth knowledge & understanding of different means of contractor remuneration & their commercial implications, practical experience of their use, & sound ability to select & draft appropriate provisions
Basic understanding of the technical domain in which the job-holder’s clients operate
Understanding of the specific supply market relating to the domain in which the job-holder’s clients operate
General knowledge & understanding of Company’s business functions, with “in depth” understanding of the Contracts function & how it adds value, and a commitment to deliver added value
Ability & willingness to facilitate/chair any meetings required to conduct the activities of the job
Ability & willingness to effectively & robustly challenge the views of contractors & clients, and negotiate reasonable settlements whilst maintaining good relationships & sharing expertise & knowledge as appropriate
Ability & willingness to effectively coach & develop less experienced team members
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