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  • Job reference: RMS0122194

Senior Department Secretary

  • Sector: Commercial
  • Location: Thailand
  • Job type: Permanent
  • Date posted: 26/02/2013
This vacancy has now expired.
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The Role:
1) 1) Provide administrative support to SCM manager and functional managers as follows:
• Prepare correspondence and reports, e.g. memoranda, monthly reports, wellnomics report, meeting schedule, POB report, presentation and statistical data, etc.
• Maintain and update department Home Page, department HR related data, Org Publisher, share folders and filing, email group address list, Emergency Contact information and call-out tree, weekly duty roster, etc.
• Review and check documents to ensure accuracy and compliance with rules and regulations prior to requesting manager’s approval
• Plan and organize meetings, conferences, appointments, for managers and visitors
• Organize and arrange logistics to support external meetings and activities including Off-site meeting and community services.
• Provide logistics support to visitors and update information in the Visitor Tracking system.
• Manage and control department’s stationery and office supplies stock. Perform regular housekeeping in the department area for safety purposes.
• Perform other roles as assigned e.g. QWE, department IT coordinator, etc.

2) Provide communication support to strategic staff, including act as an information first point of contact source for colleagues in other departments, the assets and external customers on any requests and general matters.

3) Assist in ad-hoc or special work assigned by SCM Thailand Manager

Desirable Skills / Qualifications:
• Bachelor Degree in Business Administration or related field.
• At least 5 years experiences in administering
• Excellent communication skills in English are required.
• Superior skills with MS Word, PowerPoint and Excel and familiar with internet and computer applications are essential.
• Able to communicate both written and spoken in Thai as native language.
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