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  • Job reference: RMS0139505

Senior Document Control & IM

  • Sector: Oil & Gas
  • Location: Doha
  • Job type: Contract
  • Date posted: 17/03/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our Client oversees and manages all the operations associated with major LNG projects.

The Role:
Job Purpose:
Perform Client office based and site-based Document Control and Information Management activities for the Onshore portion of the Flow Assurance Project (FAP). Ensures the document flow between Contractor and Company and the review and approval process is in line with the approved plans and procedures during all phases of the project execution. Perform records management and document control functions for contractor documents, equipment suppliers and site documents.

Key Result Areas:
• Maintain all document registers
• Maintain all document distribution Matrices
• Provide weekly reports on documents received for which replies are outstanding
• Provide weekly reports on documents overdue from contractor
• Provides weekly/monthly reports on document status
• Assists in obtaining documentation from sources internal and external to the Project
• Maintains hardcopy and electronic libraries of documentation, with latest revision of hardcopy for frequently used documentation.
• Receive, quality check, log and process documents from EPC contractor's document control system, storing electronic versions on Sharepoint
• Distributes incoming documents electronically for review and approval in accordance with Master Document Distribution Matrix (MDDM) & Vendor Document Distribution Matrix (VDDM) (I think these are also called MDR – Master Document Register, etc)
• Using excel worksheets for logging, tracking transmittals from contractor to FAP, equipment suppliers, and all outgoing transmittals including communications to major shareholders.
• Obtain "received signature" transmittal from contractor document control for documentation distributed to them and file original.Files hard copy originals and maintains files.
• Provides general daily assistance to the PMT organisation in all matters concerning technical documentation.
• Provides assistance in obtaining interim documentation from Project and Contractor during the project phase and follow-up documentation sent to PMT for approval.
• Prepares and transmits Final Documentation to Operating Company, in collaboration with and receiving guidance from LIMC and HO-based LIMC.
• Prepares and transmits the Non-DFO Documenation to Operating Company, in collaboration with and receiving guidance from LIMC and HO-based LIMC
• Provide Sharepoint support
Operating Environment, Framework and Boundaries:
• Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security performance by creating a culture that encourages every one to perform their best every day on every task
• Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures
• Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.
• Works efficiently and effectively within established policies and procedures.
• Demonstrates willingness to tackle a variety of tasks in response to evolving business needs.
Communications and Working Relationships:
• Maintains positive working relationships with the staff, internal costomers and Project Contractor through regular contact and interaction
• Effective team player who collaborates well with others
• Demonstrates the highest level of integrity in dealing with all parties
• Communicates concisely in written and verbal context; prepares high quality written documents including e-mails.
• Demonstrates integrity, interpersonal understanding, self-confidence and a service-oriented attitude.
Problem Solving/Complexity:
• Utilizes a systematic approach to problem solving that ensures accuracy, timeliness
and quality of documentation.
• Able to work moderately complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff.

Decision Making Authority and Responsibility:
• Able to work within a defined role with limited supervision.
• Able to make decisions and solve problems related to a specific discipline/field.
• Responsible for own work product with minimal guidance and oversight from
immediate supervisor.
• Establishes credibility with peers and supervisors and makes good use of their time.
• Exercises judgment in making decisions; knows when to seek advice.
• Has autonomy over scheduling and planning of own work; organizes efforts of work
group to achieve overall efficiency.
• Exercises judgment in making decisions; knows when to seek advice. Understands
organizational authority and seeks appropriate line management approvals.
• Able to make routine decisions and solve everyday problems; knows when to ask for assistance
• Responsible for own work product with final review by immediate supervisor
• Understands organizational authority and seeks appropriate line management approvals.

Essential Skills / Qualifications:
Knowledge Skills and Experience:
• High School education in related discipline.
• Excellent written and verbal communication skills.
• Knowledge and experience with Information Management computing and hardcopy
systems, management processes and control procedures.
• Knowledge of Electronic Document Management System Sharepoint and Office 365
• Minimum of five (5) years related experience in Information Management and
experience working within a Project organization.
• Experienced in working with large EPC Contractors in the areas of Information
• Proficient in Microsoft Excel and word
• 3-5 years proficiency in Sharepoint Office 365.
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