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  • Job reference: RMS0118802

Senior Document Control

  • Sector: Oil & Gas
  • Location: Malaysia
  • Job type: Contract
  • Date posted: 30/11/2012
This vacancy has now been filled.

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The Company:
Our Client is an International Company involved in the supply of Energy globally. Their Operations cover Exploration, Production and Downstream and at present they have projects in over 25 Countries worldwide. In Australia they are involved in one of the Country's largest LNG Projects, including both Gas and Condensate which is currently in Execution Stage.

The Role:
An opportunity is now available for an experienced Senior Document Control to join the team in Kuala Lumpur. Duties will include:

Conduct all activities in a safe and efficient manner in accordance with the Company‘s policies and procedures,
Ensuring the welfare of personnel and the protection of assets and the environment at all times,
Proactive role to identify and close hazards on worksite
Completion of at least 1 Hazard Observation (HAZOB) Card per day, to be reported to HSE Team.
Supervise the Project Document Controllers and Document controller assistants (Topsides, Hull, Turret)
Define, implement and maintain the Project Document Management System in order to manage all flows of documents either in electronic form or on paper support
Establish and keep updated the filing Structure of the Project (electronic and hard copies)
Keep up to date the Project Document Registers
Retain all project documentation (Project Management, Contractual, Administration, Engineering, Technical, Final documentation).
Ensure daily back-up’s are properly done and kept in a different and safe place
Implement Project Document Management requirements and Procedures for all Contractors and Subcontractors.
Liaise with Functional division and ensure that Project Document Management requirements are implemented at FPSO level.
Liaise with functional division to obtain adequate support in relation to IPIMS.
Ensure that all team members have been introduced and trained on the document management system in place, for documents in electronic format and in hardcopy.
Liaise with EPSCC Contractor’s Document Controllers to ensure consistency of Project DMS
Perform constant analysis of the document produced by contractors to check their compliance with Project standards regarding numbering, graphic charts, symbology and all others aspect related to document quality.
Check the progress of documents production by Contractor(s) in accordance with the schedule
Monitor approval by the specialists
Provide support to Technical Reviews/Audits
Prepare the Dossier for the hand over of Project Final Documentation
Provide to the Project Control Manager, all relevant information needed for Project reporting.

Essential Skills / Qualifications:
HND, HNC in engineering discipline or IT
Experience in document control procedures and software in the Oil and Gas industry.
Experience in Document control of large Project during Engineering / Construction / Commissioning / Hook up and start up phase.
Experience in Final Documentation Compilation of large Oil and Gas Projects.
Minimum 5 years experience in EPC Oil and Gas projects
Advance Database skills and EDMS skills.
Advanced Microsoft Office skills, especially Excel
Successful negotiation demanding communication skills with different cultures
Good organisational and time management skills
Strong team working skills
Excellent communication skills and ability to work with different disciplines and cultures.
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