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  • Job reference: RMS0104656

Senior Document Controller

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 06/01/2012
This vacancy has now been filled.

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The Company:
Our client, an international major oil and gas operator, seeks a Senior Document Controller to join their team.

The Role:
Lead a team of document controllers and senior document control staff breadth, depth and complexity of knowledge and competencies would cover a broad range of varied activities or application in a wider variety of contexts most of which are complex and non-routine.

• Gather business requirements for the management and access of project team generated documents. Create and implement supporting procedures, processes, and work instructions to provide a high level of automation and access to information with minimum complexity.
• Coordinate the selection, configuration and implementation of applications related to the Document Control function to meet defined business requirements in accordance with defined best practice processes / frameworks.
• Ensure Document Control applications adequately support the sharing, workflow, security, accuracy and completeness of project team documents.
• Coordinate and lead all Document Control associated issues within the Electronic Data Management System (EDMS).
• Accountable for managing the Document Control portion of the IM budget.
• Prepare user documentation and training on processes and applications that are implemented to manage PMT documents.
• Function as a single point of contact between the project team and Contractor(s) Document Control discipline
• Interface with Project Engineering Data Management group and Joint Venture organization to develop and implement the hand over of project documents and engineering data.
• Develop and maintain positive working relationships with the project team by seeking to understand their needs, properly setting expectations, and consistently meeting commitments
• Represent Document Management functional area in project communications with the Joint Venture and shareholders.
• Proactively communicate key learning’s and best practices to the Joint Venture document Mgmt. group.
• Ensure compliance with IM published policies, guidelines, and standards.
• Ensure compliance with all Certifying Authorities, and local Governmental Regulatory Institutions.
• Ensure compliance with all Health, Safety, and Environment Policies.
• Leadership and guidance are involved when organizing activities of self and others as well as contributing to technical solutions of a non-routine or contingency nature.

Essential Skills / Qualifications:
10–15 years in Document Management experience
5-10 years in oil and gas project execution experience
• Understanding of US, European and International quality systems requirements related to documentation (QSR 21 CFP 820 and ISO 13485).
• Superior computer skills including proficiency with Microsoft Office, electronic documentation systems (e.g. Documentum, Coreworx) and ERP systems (e.g. SAP/). Knowledge of Auto-Cad or similar tools a plus.
• Must be able to handle multiple-projects at a time and work in a fast paced environment.
• Self motivation and pro-activity are required. Must have good attention to detail, accuracy and follow through.
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