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  • Job reference: RMS0110626

Senior Document Controller

  • Sector: Oil & Gas
  • Location: Paris
  • Job type: Contract
  • Date posted: 11/05/2012
This vacancy has now expired.
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The Company:
Our client is a global group of energy and petrochemicals companies with around 93,000 employees in more than 90 countries and territories. Their innovative approach ensures they are ready to help tackle the challenges of the new energy future.

The Role:
Reporting to the Lead Document Controller (LDC) and assisting in the day to day document control (DC) activities, ensuring project/departmental objectives are met, executed and delivered in a timely and professional manner.

The position requires a candidate who has:
• Proven experience in executing major EPCI projects.
• In depth knowledge and understanding of all DC work practices, processes and DC systems utilised on Major Capital Projects.
• Understanding of Project Life Cycle Plans for project deliverables.
• The ability to supervise others and provide guidance where necessary.
• The ability to exhibit pro-activeness with a high degree of self-motivation.
• A passion for improving current work processes, leveraging technology to support the business.
• Excellent communication/interpersonal skills, fluent in English (written and oral) and are able to be team player.
Some travelling maybe involved.

JOB SCOPE:
Scope of the role entails, but not limited to the following:
• Defining, developing and implementing procedures and user guides for all aspects of DC work practices to comply with contractual requirements and in line with existing client guidelines and DEPs (Design and Engineering Practices).
• Ensuring that project DC procedures and work instructions are strictly adhered to by all project participants (In-house and externally).
• Ensuring all deliverables are accurately QC checked, registered and correctly distributed to the appropriate recipients.
• Supervising and prioritising work tasks to document control staff based in Paris and the offshore support team in India, ensuring timely turnaround of documentation.
• Attending vendor ‘Kick of Meetings’ conducted by the contractor(s).
• Generating, validating and publishing document status, progress, trend reports and KPIs.
• Identifying document quality discrepancies to originators (internally and externally) and provide resolutions.
• Ensuring the document distribution matrices are maintained up to date and implemented correctly.

Essential Skills / Qualifications:
Previous experience in the oil and gas industry, preferably with major Capital Project or Facilities engineering. Other industries will be considered.

The candidates shall be able to demonstrate the following:
• Comprehensive knowledge of document control processes and systems for managing all aspects of Engineering, Vendor, Subcontractor and Construction documentation/deliverables.
• Supervision of a team of staff.
• Highlighting problem areas, formulating and implementing remedial action(s).
• Knowledge, understanding and use of various DC EDMS and tools.
• Competent in the use of reporting tools/software and MS Office packages.
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