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  • Job reference: RMS0116415

Senior Document Controller

  • Sector: Oil & Gas
  • Location: Perth
  • Job type: Contract
  • Date posted: 26/10/2012
This vacancy has now been filled.

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The Company:
Our Client is an International Oil and Gas Operator involved in 2 of Australia's largest LNG Projects based in Western Australia.

The Role:
The Document Control function will be responsible for carrying out the following activities:
• Process work requests when received
• Check, validate EPCm information
• Liaise with internal and external organisation’s to agree process and responsibilities for document management. Ensure compliance to these approved specifications
• Monitor performance of EPCm, working with EPCm Global Leads
• Checking/validation/verification of all documentation, including correct numbering, revisions, status, format, title and legibility
• Registration of documentation into the DMS, with attributes.
• Distribution, via DMS generated transmittal, to internal and external parties
• Process RFI’s as received.
• Archiving of project records in accordance with Retention Schedules
• Participant and/or contributor to the company and Contractor audits
• The Senior will advise in consultation with the IM Coordinator the daily workload of the Document Controllers to ensure the above services are delivered within defined KPI’s and in addition is responsible to deliver the following,
• Assist new and existing staff to complete training in the GDMS system.
• Be a focal point within the project for technical support and assistance for the project Document Management System. DC help desk
• Be the project DC focal point supporting Legal re claims and external contractor interface.
• Manage/review specific contracts, processes and procedures relative to COMPANY and CONTRACTORS.
• Monitor Project Document Control workload in consultation with the IM Coordinator and make adjustments as necessary to ensure Project timelines are met Facilitate, and attend Project meetings as required or requested.
• Use of e Room instances for secure Information exchange with relevant parties Act as SME during Project Alignment sessions, workshops and lessons learned activities Supervision/Teamwork
• Lead in consultation with the IM Coordinator the project Document Controllers by providing day to day work direction as well as creating plans for managing workloads.
• Provide feedback regarding work progress with subordinate(s) to the IM Coordinator as applicable.

Essential Skills / Qualifications:
• Secondary level education or equivalent
• 5 – 15 years oil and gas experience
• Excellent interpersonal and organizational skills • Clear and articulate communication skills – ability to communicate with people in different levels of the organisation. • High level of computing skills • Self motivated with ability to work with minimal supervision in a team environment. • Methodical, meticulous and pragmatic approach. • Strong influencing skills and ability to build strong working relationships. • Customer focused
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