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  • Job reference: RMS0119770

Senior Document Controller

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 13/12/2012
  • Time left:
    d h m s
    (20/12/12)
This vacancy has now expired.
The Company:
An international energy services company.

The Role:
Issuing and receiving of controlled documentation and creation of general electronic transmittals to the Project, Client and Suppliers.
Scanning of documentation and liaising with external reprographics company.
Archiving, retrieval and storage of documentation adhering to company standards and policies.
Assisting the Document Control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage.
The Development and Implementation of all necessary Procedures to ensure that Document Management is carried out at optimum effectiveness.
Producing standard and ad-hoc status reports for project management.
Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.
Updating and maintenance of Documentum drop-down menus providing standard attributes to project users.
Ensuring all information created, reviewed and published aligns with classification scheme and company retention and disposal guidelines.
Assisting Supervisor with quality checks and audits of docbase, identifying and correcting any anomalies.
Documentum administration: for example permissions and security settings, new projects, user accounts, templates etc.
Endorsement of corporate content management system ensuring business system continuity is met.
Training, direction and support to project and third party users on use of content management system and IM protocols.
Help develop, review and update IM processes and procedures.
Supervision and training of Junior support staff where required.
Active member of the Sharepoint IM Team Site to allow collaboration and knowledge sharing of expertise and best practice.
Liaise with other project IM teams to ensure standardisation and sharing of best practice is endorsed and reviewed.

Health and Safety Responsibilities:
Demonstrates alignment to Company core values of:

◦Safety & Assurance
◦People
◦Social Responsibility
◦Integrity
◦Financial Responsibility
◦Innovation
◦Relationships

Plus core behaviours of Leadership and Working with People.

Essential Skills / Qualifications:
Content Management capabilities, Information Management Methodologies, Record Management capabilities.
Strong experience in a similar role.

Desirable Skills / Qualifications:
Good Listening skills.
Good communication skills.
Good Written communication.
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