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  • Job reference: RMS0128678

Senior Document Controller

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 23/07/2013
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The Company:
a major oil and gas operator is seeking a Senior Document Controller to join a major project.

The Role:
• Responsible for the management of project official documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by COMPANY and CONTRACTOR to be stored in the Electronic Document Management System (EDMS).
• Manage the transmittal of information between COMPANY and CONTRACTOR.
• Classify and record Project documentation
• Implement and manage COMPANY Document Control processes, procedures, and specifications to ensure accurate records of all Project official documentation generated by the COMPANY, the CONTRACTOR or its vendors.
• Coordinate and work with other Project Document Controllers (on and offsite) to ensure consistency of training, process, and enforcement of document control procedures.
• Perform audits for procedural compliance
• Manage the metadata of project documents, such as, but not limited to; number, title, revision, status, etc. in accordance to Project specifications
• Maintain accurate file structure for all project documentation
• Manage and harvest documentation in the progression of the Project Phases
• Manage transmittal of information between COMPANY and CONTRACTOR to expedite information flow
• Manage transmittal of information between project and other company organizations, making appropriate database / log entries for tracking purposes
• Provision of accurate and up to date document review, receipt and issue information to project team members
• Expedite and track status of all documents reviewed internally by the project
• Coordinate Supplier and Contractor compliance with project procedures in the management of project documents, their metadata, and transfer
• Develop and maintain project forms where applicable
• Train additional Project Document Controllers
• Assist Information Management Coordinator in the evaluation of Document Control processes and procedures for Project specific modifications
• Assist Information Management Coordinator in training the project staff on Company or Project specific policies, procedures and software related to access and review documents
• Provide technical assistance with the import of data from corporate, vendor, partner and other sources; including but not limited to advising users as they correct inaccurate and/or missing data
• Provide technical support and assistance to project members for the EDMS system
• Willingness and ability to move with project team to other locations if required by project requirements is an expectation contingent on job performance

Essential Skills / Qualifications:
5 – 15 years oil and gas experience

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