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  • Job reference: RMS0161015

Senior Document Controller (Oman)

  • Sector: Oil & Gas
  • Location: Oman
  • Job type: Permanent
  • Date posted: 20/09/2015
This vacancy has now been filled.

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The Company:
Our Client is a privately owned upstream oil and gas exploration and production company.

The Role:
POSITION:
Senior Document Controller

REPORTS TO:
DCG Head Section

GOALS:
To be responsible for creating and maintaining an efficient and accessible filing system. Manage all of clients documentation in an auditable, reliable and secure yet easily retrievable manner.

RESPONSIBILITIES:

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence;
• Input document data into the standard registers ensuring that the information is accurate and up to date;
• Maintain confidentiality with regard to the information being processed, stored or accessed by the network users;
• Liaise with contractors, suppliers and internal personnel, to ensure that documentation complies with company procedures, metadata requirements, and transfer;
• Manage transmittal of information by receiving, logging, tracking, filing, monitoring and reporting Company, contractor and supplier drawings and documents in the EDMS. Respond to internal and external drawing and document requests;
• Process and control engineering, maintenance, operations and other Company organizations related documents, specifications, procedures, drawings and project deliverables.
• Expedite and track the review and approval of engineering deliverables and vendor documentation to ensure effective and timely turnover and archiving of project records;
• Design the hierarchy for the documents for each department.
• Upload all documents into an EDMS (Electronic Document Management System)
• Capture all properties of all documents and entering the data into the database which links to EDMS.
• Administer, create users and groups, provide proper access in EDMS
• Set up the security level and assigning to different groups in EDMS
• Generate reports in EDMS
• Set up the view design and the security level in EDMS
• Follow up the correspondences (incoming and outgoing)
• Set up the document distribution matrix

Essential Skills / Qualifications:
QUALIFICATIONS:

• BSC in computer science or relevant Engineering discipline
• At least 6 - 7 years related work experience in documentation and control;
• Knowledge of Engineering disciplines like Civil, Mechanical, Electrical, etc.
• Experience working with engineering and construction project document types (data sheets, drawings, technical specifications, operating procedures, …);
• Must be able to handle multiple concurrent projects and work in a fast paced environment;
• Self-motivation and pro-activity are required;
• Strong analytical, organization and planning skills;
• Good communication skills (fluent English & Arabic) and good presentation skills.
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