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  • Job reference: RMS0151261

Senior Management Assistant

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 26/11/2014
This vacancy has now been filled.

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The Company:
Our client is a global, pioneering operator with continued growth in Australia developing large gas resources and maintaining a substantial exploration portfolio. Our client has over 90,000 personnel worldwide across 70 countries making them one of the largest oil and gas operators in the world. Our client is also involved in ground-breaking projects the likes of which the world has never seen before thus confirming their reputation as an innovator in oil and gas technology.

The Role:
• High Level Diary Management
• Complex Travel Arrangements & Visa Co-ordination
• Event Coordination and Management
• VIP Visitor Arrangements & Schedules
• Meeting Preparation and Management
• Invoice Management (SAP)
• Onboarding of new team members
• Leadership of Management Assistants
• Provide cover to Personal Assistant to Country Chair Australia as and when required – support for leave and assistance on tasks as required
• Updating of Organisation charts

Essential Skills / Qualifications:
• Previous experience in executive and administrative support role
• Leadership & Mentoring
• Excellent time management, organizational skills and efficiency
• Ability to prioritise, plan and manage daily schedules
• Work with highly sensitive and confidential information
• Proven experience in extensive diary & email management
• Intermediate / Advanced knowledge of Word, Excel, PowerPoint, Microsoft Outlook, Promaster and SAP systems
• Experience in document management
• Previous Oil and Gas industry experience

Desirable Skills / Qualifications:
• Strong interpersonal and communication skills
• Strong organisation and prioritisation skills
• An aptitude to working with numbers, display accuracy and efficiency
• Be resilient
• Ability to successfully manage multiple stakeholder relationships with competing demands and activities at short notice
• Proactively solve problems by anticipating issues and quickly addressing them
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