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  • Job reference: RMS0160749

Site Administration Assistant

  • Sector: Commercial
  • Location: Barrow Island
  • Job type: Contract
  • Date posted: 09/09/2015
  • Time left:
    d h m s
    (16/09/15)
This vacancy has now expired.
The Company:
Our Client is an International Oil and Gas Operator involved in 2 of Australia's largest LNG Projects based in Western Australia. Spending more than 20 years building a culture of safety and environmental stewardship that strives to achieve world-class performance, our client places the highest of priority on developing a strong safety focused culture.

The Role:
An opportunity has arisen for a Site Administration Assistant to join a leading Oil and Gas Operator for a four month contract based on Barrow Island. A successful candidate would be responsible for day to day site administrative and logistical support to the Executive Management team.

Responsibilities include but may not be limited to:

•Responsible for crib room maintenance, crib supply ordering and unpacking , stationery supply and stocking , collection and processing of incoming and outgoing mail and restocking of printer room.
•Collate details and update BWI Site Phone & Contact Register and issue.
•Monitoring of BWI Admin Functional Mailbox and processing queries to the appropriate person/s
•Update/add new starters and Movement Boards
•Conduct meeting room maintenance
•Update notice boards as required.
•Provide ad hoc assistance to BWI Executive Management Team members as requested
•Collect VIPs from airport and assist with crib lunch collection, setting up meeting rooms, ordering and collecting catering
•Assist visitors with queries.
•Act as point of contact for receiving enquiries, requests and order deliveries
•Raise and submit documentation, liaise with Perth Office on queries.
•Provide logistical support to S02, crib room maintenance, crib supply ordering and unpacking, stationery supply and stocking, collection and processing of incoming and outgoing mail and restocking of printer room
•Provide backup admin support to Technical Services as required
•Provide RnR coverage
•Urgent travel changes, roster updates, accommodation queries
•Collection, signing and filing of timesheets and KPI submissions
•Provide on-going processing support, scanning and uploading to Documentum.

Essential Skills / Qualifications:
•At least three (3) years’ administration experience in a diverse, multi-discipline role.
•Demonstrated ability in multi-tasking and self-managing multiple priorities at once.
•Able to establish and maintain spreadsheets, databases and records for the purpose of controlling and managing site activities.
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