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  • Job reference: RMS0109903

Site Document Controller

  • Sector: Oil & Gas
  • Location: Iraq
  • Job type: Contract
  • Date posted: 27/04/2012
  • Time left:
    d h m s
    (04/05/12)
This vacancy has now expired.
The Company:
Our client is a global group of energy and petrochemicals companies with around 93,000 employees in more than 90 countries and territories. Their innovative approach ensures they are ready to help tackle the challenges of the new energy future.

The Role:
PURPOSE:
• To provide Document Control Support to Projects on Site.
• Respond to Contractors and Vendors with clear advice on any document Control issues.
• Be the focal point for Document filing, retrieval and usage on the Project
• Be responsible to ensure smooth handover of documents to the Users at all phases of the Project.
• Be the Records Focal Point for Company Records Management
• Ensure Compliance with Document Control processes and procedures
• Liaise with 3rd Party Archive Storage for Records and ensure compliance with Group Records Management (GRM)

ACCOUNTABILITIES:

Capital Projects Document Control
• Follow project document control procedures for internal and external design and vendor documents and Project correspondence.
• Support Group Records Management compliance for controlled and not controlled documents.
• Carry out project document filing and archiving.
• Carry out hardcopy scanning, photocopying and circulation.
• Support the use of document in the Project team in a controlled, uncontrolled and informal sharing.
• Ensure accurate entry of information into the Document Control System.
• Support improvements within the Document Control scope through compliance and behaviours.
• Prepare document performance reports (status, progress and forecast).
• Provide on-boarding support for Document Control processes and tools to project team members.
• Handover documents to Operations, Maintenance, and other Users.
• Troubleshoot and work with customers to resolve Document Control queries and problems.
• Assist in the planning and testing of systems upgrade and data/document migration activities.
• Apply Information Management and knowledge sharing tools, processes and standard
• Use Electronic Document Management tools, Contract document management tool and Document Control tool to facilitate document management and handover

ADDITIONAL COMMENTS/SPECIAL CHALLENGES:
• Part of a small multi-cultural team supporting diverse users based in different geographic locations.
• Able to deal with and safeguard confidential information.
• Ability to work under pressure and meet service levels.
• Comply with company HSSE Policy.
• Ensure business ethics are maintained to the highest level.

Essential Skills / Qualifications:
• 5 years work experience, of which at least 3 years should be in a position related to Document Control.
• Good understanding of Document Management in Capital Projects.
• Familiarity with Document Control tools
• Experience with working in a multi-cultural team.
• Good communicator and comfortable in an English speaking environment.
• Strong analytical skills and high degree of computer literacy in Microsoft Office suite
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