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  • Job reference: RMS0143806

SPS PACKAGE ASSISTANCE

  • Sector: Oil & Gas
  • Location: Oslo
  • Job type: Contract
  • Date posted: 23/06/2014
  • Time left:
    d h m s
    (30/06/14)
This vacancy has now expired.
The Role:
The service holder is responsible of the general administration, secretarial and related logistics matters for the SPS
Package Manager and for the SPS team of Kaombo Project Group based in Norway.
The service holder will have to liaise actively with the other Project Assistants, mainly with regards to logistics matters, but also in order to ensure consistency of general administration and secretarial methods and practices.
The service holder reports to the SPS Package Manager.
The service holder is also accountable individually for demonstrating an exemplary behaviour with regard to H3SE rules and requirements.

ACTIVITIES:
•To adopt and demonstrate an exemplary behaviour with regard to H3SE and to respect all H3SE requirements.
•To ensure all assistance and secretarial activities for the SPS Package Manager and team (as further detailed hereunder).
•To organise and follow up SPS Package Manager’s agenda as requested.
•To type / register / manage SPS outgoing correspondences or any paper work for SPS team as requested.
•To manage and order necessary offices supplies.
•To organize or give assistance for the organization of meetings and associated logistics (internal meetings / meetings with Contractors / meeting with Project Management and special events).
•To receive / dispatch / register / manage information and correspondences.
•To be the point of contact internally and for outside callers to the Project team.
•To welcome and guide visitors.
•To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment...).
•To maintain SPS Directory, schedule of absence / presence / missions and any other

REQUIRED COMPETENCIES
• Administration and secretarial techniques
• Office suite (mainly Word/Excel/PowerPoint)
• Relationship / communication
• Organisation and methods

REQUIRED QUALIFICATIONS AND BACKGROUND
Professional Experience (years): 5-15
Level / Diploma: Secretarial / Administrative Assistant related diploma or equivalent

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