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  • Job reference: RMS0101570

Team Assistant

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 08/11/2011
  • Time left:
    d h m s
    (08/12/11)
This vacancy has now expired.
The Company:
Our Client is one of the world's largest energy companies with over 95,000 employees in 100 countries around the world, providing its customers with fuel for transportation, energy for heat and light, retail services and petrochemicals products for everyday items. Our Client's brand has grown to become recognised worldwide for quality gasoline, transport fuels, chemicals and alternative sources of energy such as wind, solar and biofuels.

The Role:
• Maintain a professional and safe office environment
• Coordinate travel arrangements and confirm all logistics
• Plan, coordinate and schedule team meetings, away days and conferences including all relevant logistics and preparation support
• Maintain holiday charts, org charts, rotas, etc for the team
• General department organisation including sorting mail deliveries, maintaining distribution lists, stationery etc
• Log office facilities calls on behalf of the team
• Ad hoc typing requests, letters, updating documents etc
• Completing IT process and paperwork for Joiners, Leavers and Transfers
• Raising purchase requisitions
• Assist with ad-hoc projects such as planning of office moves, re-stacks etc as and when required
• Taking minutes at Project Meetings
• Providing cover for Lead Project Secretary in vacation periods
• Ability to discreetly manage confidential information
• Manage all work to meet deadlines with a keen sense of prioritisation and delivery

Essential Skills / Qualifications:
Previous experience working in an engineering design / project environment
• Good oral and written communication skills
• Good working knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint & Outlook
• Ability to prioritise workload
• Attention to detail
• Team player, self motivated, with the ability to work independently
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