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  • Job reference: RMS0111534

Team Assistant

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 01/06/2012
  • Time left:
    d h m s
    (08/06/12)
This vacancy has now expired.
The Role:
• Maintain a professional and safe office environment

• Coordinate travel arrangements and confirm all logistics

• Plan, coordinate and schedule team meetings, away days and conferences including all relevant logistics and preparation support

• Maintain holiday charts, org charts, rotas, etc for the team

• General department organisation including sorting mail deliveries, maintaining distribution lists, stationery etc

• Log office facilities calls on behalf of the team

• Ad hoc typing requests, letters, updating documents etc

• Completing IT process and paperwork for Joiners, Leavers and Transfers

• Raising purchase requisitions

• Assist with ad-hoc projects such as planning of office moves, re-stacks etc as and when required

• Taking minutes at Project Meetings

• Providing cover for Lead Project Secretary in vacation periods

• Ability to discreetly manage confidential information

• Manage all work to meet deadlines with a keen sense of prioritisation and delivery

Essential Skills / Qualifications:
Previous experience working in an engineering design / project environment

• Good oral and written communication skills

• Good working knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint & Outlook

• Ability to prioritise workload

• Attention to detail

• Team player, self motivated, with the ability to work independently
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