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  • Job reference: RMS0113121

Team Assistant

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 24/09/2012
  • Time left:
    d h m s
    (01/10/12)
This vacancy has now expired.
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The Company:
Our Client is one of the world's largest energy companies with over 95,000 employees in 100 countries around the world, providing its customers with fuel for transportation, energy for heat and light, retail services and petrochemicals products for everyday items. Our Client's brand has grown to become recognised worldwide for quality gasoline, transport fuels, chemicals and alternative sources of energy such as wind, solar and biofuels.

The Role:
oInvite required/optional attendees
oKeep track on attendees and amend/cancel occurrences if necessary
oBook a meeting room
oSet up for people to dial in
oShow the agenda and close any open actions at start-up of the meeting
oControl the slides as Team Leads present
oTake actions from the discussions and sum them up at the end of the meeting
oAdd actions to the action register after the meeting and e-mail a link to the team
oRaise purchase orders for stationary requirements and for Services.
Add every new resource to
o“G Upstream Norway Backbone Team” distribution list
o“G Upstream Backbone North Sea” distribution list
oCost Tracker
oContact list
oBackbone Team Tracker
oTime writing in MS Project Server
oTime writing in CATS
oMS SharePoint North Sea
oJohnson Controls booking system
oMaintain the folder structure for the different program areas
oKeep track of Team tracker
oUpload appropriate documents such as new starter forms
oUpdating of forms such as action and decision logs
Ensure that all administration, office services and technical office support are provided to the team
oBook and prepare meeting rooms, as well as cleaning up afterwards
oSet up phone meetings and video conferences
oOrder catering to meetings
oOrganise off-site events
oProvide stationary and office supplies
oOrganize office landscape (desks, chairs, cabinets, etc)
oReceive mail and shipments on behalf of the team
oWelcome guests and guide them around
oTravel approvals
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