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  • Job reference: RMS0115283

Team Assistant

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 13/09/2012
This vacancy has now been filled.

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The Company:
Our Client is one of the world's largest energy companies with over 95,000 employees in 100 countries around the world, providing its customers with fuel for transportation, energy for heat and light, retail services and petrochemicals products for everyday items. Our Client's brand has grown to become recognised worldwide for quality gasoline, transport fuels, chemicals and alternative sources of energy such as wind, solar and biofuels.

The Role:
Diary management, including the checking and coordinating of schedules across the Resource Leadership team.
Prepare travel itineraries and agendas booking of flights, hotels, transport and prepare visa applications (where applicable).
Sourcing and setting up venue’s for events, collating numbers, organising IT support, completing contacts and liaising with the venue to ensure the event is run effectively.
Managing and maintaining key files for the Unit Managers including updating time-writing/plan blocks.
Collating expense receipts and preparing monthly submission of E-Expenses ensuring accuracy and deadlines met.
Coordinating the management of approvals and authorisations e.g. E-Expenses, recognition awards, purchase orders invoices and generating UFA’s etc.
Management, preparation and production of correspondence, including scanning and circulation of incoming mail, typing of various documents and archiving and retrieving key documents as and when requested.
General office admin: log IT requests and faults, source and book meeting rooms, order stationery, meet guests and any other ad hoc duties.
Holiday cover for other Team Assistants as required.

Essential Skills / Qualifications:
Knowledge of following MS Office applications: Excel, Word, PowerPoint, and Outlook.
Full range of administrative skills, including organisation, prioritising, forward planning and general administration.
Proactive and organised with a strong ability to forward plan and anticipate requirements.
Strong verbal and written communication skills.
Highly flexible and adaptable, with strong inter-personal skills.
Supportive team working and networking skills.
Ability to work with others in a team, sharing responsibility for quality and delivery with colleagues.
IT skills required.

Personal Skills
Well Organised.
Not afraid of taking initiative.
Strong people skills and able to deal with multiple personalities.
Enthusiastic dynamic with an ability of working alone.
Previous experience preferably working in large company within Oil & Gas.

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