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  • Job reference: RMS0119994

TEAM ASSISTANT

  • Sector: Commercial
  • Location: London and South East - Other
  • Job type: Contract
  • Date posted: 28/12/2012
  • Time left:
    d h m s
    (04/01/13)
This vacancy has now expired.
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The Company:
Our Client Business is the exploration, production, refining, trading and distribution of energy.

The Role:
• Manage and optimize the calendar on behalf of Performance Manager and other team members as required.
• Prepare any materials for the upcoming appointments, meetings, conferences or external visits well in advance of the event and, wherever possible.
• Organise meetings and events on behalf of Performance Manager and team members. Logistical responsibility for all meetings both internal and external (venue/room, issuing Agenda, inviting attendees and monitoring responses).
• Arrange and complete all travel arrangements including hotels, taxis, cars, flights, currencies and visas.
• Prepare business expenses for approval; manage invoices/requisitions.
• Prepare and edit various documents in Word; prepare and edit presentation slides (PowerPoint); prepare and edit spreadsheets in Excel.
• Manage settlement of visitors and new joiner induction and exit process, computer & phone set up, passes, business cards, local and site induction, distribution lists update, address list, assist with organisational chart changes, HSSE and DSE assessments, share knowledge of site and local procedures.
• Partner with other Team Assistants in project offices and provide cross-site support when needed, including holiday cover for Team Assistant colleagues. Provide holiday cover for the Personal Assistant to Vice President.
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